Administrative Assistant

Job Description

Administrative Assistant | Molina Carpets

The Tone:
This is a full-time role at Molina Carpets, located in Garner, NC. Molina Carpets is a trusted local business specializing in the sale of a wide variety of high-quality flooring products, including carpet, vinyl, and hardwood. This pivotal role is essential for managing daily office operations, executing crucial clerical tasks, and maintaining accurate records, directly supporting executive staff and contributing to a collaborative work environment.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person, Garner, NC

• Mission: This person will manage daily office operations, execute essential clerical tasks, and provide crucial support to executive staff.
• Tech Stack: Microsoft Office Suite (Word, Excel, Outlook)

What You’ll Actually Do
• Manage: Oversee daily office operations to ensure smooth workflow and efficiency.
• Execute: Perform a range of clerical tasks, including data entry, filing, and document preparation.
• Support: Provide comprehensive assistance to executive staff by anticipating needs and managing requests.
• Coordinate: Schedule appointments, manage calendars, and organize meetings effectively.
• Communicate: Professionally answer and direct incoming phone calls, acting as the primary point of contact and facilitating office communication.

The Must-Haves
• Background: Minimum qualification: High school diploma or equivalent. Demonstrated proficiency in organizing files, managing complex schedules, and handling office correspondence with precision.
• Experience: Previous experience in administrative or office support roles is preferred; proven experience providing high-level support to executives, including managing sensitive and confidential information with discretion.
• Skills: Exceptional communication and phone etiquette; highly organized with a keen eye for detail and the ability to efficiently manage multiple tasks; expert-level proficiency in using office software tools such as Microsoft Office Suite.
• Bonus: Additional certifications in administrative functions, such as Office Management or Administrative Professional Certification.