Accounts Payable

Job Description

Accounts Payable Specialist | Grand Galvez

The Tone:
This is an essential role at Grand Galvez, located in an office environment within a hotel setting. Grand Galvez operates a comprehensive hotel, including rooms, housekeeping, engineering, and food and beverage services. This position is critical for ensuring the accurate and timely processing of all financial transactions related to vendor invoices and payments, maintaining strong vendor relationships, and upholding strict internal controls. The role directly contributes to the smooth and compliant financial operations of the hotel and its various departments.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Galveston, TX

• Team: Accounting Department team member, interacting with hotel leadership and managers.
• Mission: Ensure accurate, timely, and compliant processing of vendor invoices and payments, supporting the hotel’s financial operations.
• Tech Stack: Accounting or hotel financial systems, Microsoft Excel, Microsoft Office

What You’ll Actually Do
• Invoice Processing: Receive, review, and accurately enter vendor invoices into the accounting system on a timely basis, ensuring appropriate department and general ledger coding as well as proper management approvals.
• Documentation & Verification: Verify all invoices against purchase orders, receiving documents, contracts, and other supporting documentation, actively working with Purchasing and Receiving to ensure all goods are properly documented.
• Discrepancy Resolution: Proactively research and resolve various invoice discrepancies, including duplicate invoices, missing documentation, and pricing differences, while meticulously maintaining organized electronic and physical accounts payable records.
• Payment Management & Vendor Relations: Process vendor payments and assist with scheduled check runs and electronic payments, monitoring outstanding invoices according to established payment terms and responding to vendor inquiries regarding status.
• Month-End & Compliance Support: Assist the Accounting Department with month-end closing procedures, prepare accounts payable reports and schedules, reconcile vendor statements, and maintain accurate documentation for internal and external audits, all while adhering to hotel accounting policies and internal controls.

The Must-Haves
• Background: High school diploma or equivalent is required, bringing core domain knowledge in accounts payable, general accounting principles, or hotel finance.
• Experience: Previous experience in accounts payable, accounting, or hotel finance is preferred, with a demonstrated ability to maintain accurate records, meet deadlines consistently, and handle confidential financial information.
• Skills: Strong attention to detail and organizational skills, coupled with excellent communication and problem-solving abilities, and proficiency in Microsoft Excel and the broader Microsoft Office suite.
• Bonus: Hospitality accounting experience is strongly preferred, Food & Beverage accounting experience is a definite plus, and prior experience with specific accounting or hotel financial systems is also beneficial.