Accounts Payable Specialist

Job Description

Accounts Payable Specialist |

The Tone:
This is a full-time role at [Company], located in [City/Remote]. In this critical financial position, you will be instrumental in maintaining the company’s financial health by ensuring all vendor invoices are processed accurately and payments are disbursed efficiently. Your work directly contributes to strong vendor relationships and the smooth operation of our financial policies and procedures, supporting various internal clients and vendors across multiple locations.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: [City/Remote]

• Mission: To accurately and efficiently process invoices and manage vendor payments to ensure timely financial transactions and maintain strong vendor relationships.
• Tech Stack: MS Excel, PowerPoint, Word, proprietary software, spreadsheets

What You’ll Actually Do
• Invoice Management: Process and verify incoming invoices, ensuring compliance with financial policies and accurate general ledger coding.
• Financial Transactions: Execute core accounts payable transactions, including classification, computation, posting, and recording of data.
• Reconciliation & Accuracy: Reconcile the accounts payable ledger to confirm all invoices are accounted for and properly posted.
• Issue Resolution: Identify and resolve discrepancies and payment issues, providing timely solutions to internal and external stakeholders.
• Stakeholder Communication: Serve as a point of contact for internal managers and external vendors regarding all aspects of the accounts payable process.

The Must-Haves
• Background: Proven professional experience specifically as an Accounts Payable Specialist. This role requires a solid foundational understanding of basic bookkeeping and core accounting principles to ensure financial accuracy.
• Experience: Demonstrated ability to accurately calculate, post, and meticulously manage accounting figures and financial records. Candidates must possess practical experience utilizing spreadsheets and navigating proprietary accounting software in a professional setting.
• Skills: Exceptional attention to detail and a high degree of accuracy are essential for all data entry and financial verification tasks. Strong proficiency across the MS Office Suite, including Excel, PowerPoint, and Word, is required. Excellent customer service orientation is critical for effective communication with both external vendors and internal managers.