Accounts Payable Specialist

Job Description

Accounts Payable Specialist | UG2

The Tone:
This is a full-time, fully on-site role at UG2, requiring in-office work Monday through Friday in Boston, MA. UG2 is a leader in facility services, established in 2012 and headquartered in Boston, Massachusetts, with regional offices spanning major US cities. The company is dedicated to fostering strong customer relationships and setting high benchmarks for service delivery. This position is vital for the smooth operation of UG2’s financial processes, overseeing critical accounts payable tasks from invoice processing to vendor management. The Accounts Payable Specialist ensures the precision and timeliness of financial records, directly supporting the accounting team and the overall fiscal health of the organization.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Boston, MA
• Team: Accounting Team
• Mission: Oversee and execute all accounts payable tasks to ensure accurate financial records, timely payments, and efficient vendor management.
• Tech Stack: Tallie, Microsoft Office products (emphasis Excel)

What You’ll Actually Do
• Invoice Processing: Process a high volume of vendor invoices accurately and in a timely manner, ensuring all financial transactions are recorded correctly.
• Account Allocation: Accurately code invoices to the appropriate general ledger accounts within the chart of accounts and allocate expenses to the correct cost centers.
• Vendor & Inquiry Management: Review and reconcile vendor statements to confirm all invoices have been received, manage all inquiries from vendors and employees, and research discrepancies as needed.
• Expense & PCard Reporting: Review and process employee expense reports, and audit and export approved company credit card (PCard) reports utilizing Tallie.
• Financial Records & Closing: Maintain thorough and accurate files and documentation according to company policy and accounting practices, support month-end close activities including AP accruals and meeting deadlines, assist with year-end 1099 preparation, and provide ad hoc support to the accounting team.

The Must-Haves
• Background: Entry-Level. Possess basic knowledge of general accounting principles, general ledger coding, and the chart of accounts.
• Experience: 1 year of experience in accounts payable, with a preference for experience gained within the services industry.
• Skills: Strong attention to detail, exceptional organizational skills, the ability to manage multiple tasks and changing demands with urgency, and proficiency with Microsoft Office products, particularly Excel. Excellent written and verbal communication skills are also required.
• Bonus: Bachelor’s Degree in Accounting.