Accounts Payable Specialist

Job Description

Accounts Payable Specialist | For the People Legal Document Assistance LLC

The Tone:
This is a full-time, on-site role at For the People Legal Document Assistance LLC, located in Wailuku, HI. The company focuses on assisting individuals with legal paperwork and procedures, ensuring clarity and confidence in important legal matters. This role is crucial for maintaining accurate financial records, ensuring timely payments, and supporting the company’s commitment to accuracy and reliability in all operations. Team members collaborate closely in an environment that values integrity, attention to detail, and consistent professional communication.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Wailuku, HI

• Mission: Own the accurate and timely processing of vendor invoices and management of accounts payable to ensure smooth financial operations and compliance with company policies.
• Tech Stack: Accounting or ERP software, spreadsheets, general office productivity tools

What You’ll Actually Do
• Invoice Processing: Process vendor invoices, verify payment requests, and ensure all payments are accurate and timely according to company policies.
• Data Entry & Reconciliation: Accurately code and enter invoices into the system, and reconcile vendor statements to identify and prevent discrepancies.
• Financial Support: Prepare and review expense reports, and post essential journal entries to maintain the general ledger.
• Account Monitoring: Monitor accounts payable aging, proactively resolve discrepancies, and respond professionally to vendor inquiries.
• Operational Collaboration: Collaborate with internal teams to support broader finance and accounting operations, assist with month-end closing activities, and contribute to improving accounts payable workflows and controls.

The Must-Haves
• Background: Foundational knowledge of finance and accounting principles, including accounts payable processes.
• Experience: Experience preparing and reviewing expense reports and recording journal entries in an accurate and timely manner. Prior accounts payable or general accounting experience in a business or professional services setting is preferred.
• Skills: Analytical skills to reconcile accounts and identify discrepancies, proficiency with accounting or ERP software, spreadsheets, and general office productivity tools, high level of attention to detail and organization to manage multiple deadlines, and effective written and verbal communication skills.
• Bonus: Associate’s degree or coursework in accounting, finance, or a related field; equivalent experience will be considered.