Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Geneva Search Partners LLC

The Tone:
This is a full-time Accounts Payable Specialist role offering a hybrid work schedule, based in Deerfield, IL. The position is with a well-established and growing company, for whom Geneva Search Partners LLC is recruiting. This organization prides itself on being a place where employees are valued, supported, and provided with opportunities for professional growth. The Accounts Payable Specialist is a crucial member of the accounting team, directly impacting the company’s financial operations through precise invoice processing and vendor management. This role contributes to maintaining strong vendor relationships and ensures the financial data integrity required for audits and month-end closing, making it a vital component of the company’s sustained success.

The TL;DR
• Role: Full Time
• Type: Hybrid
• Location: Hybrid – Deerfield, IL
• Pay: $65000 yearly
• Team: Supports the accounting team
• Mission: Ensures accurate and efficient processing of vendor invoices and manages vendor accounts effectively.
• Tech Stack: Excel, ERP/accounting systems

What You’ll Actually Do
• Invoice Processing: Accurately and efficiently process a high volume of vendor invoices, ensuring all necessary documentation is present and approved before entry into the system. This involves diligent data entry and verification to maintain precise financial records.
• Payment Management: Systematically prepare weekly payment runs, ensuring timely and accurate disbursements to vendors. This also includes the ongoing maintenance and updating of vendor accounts to reflect current payment terms and contact information.
• Account Reconciliation: Conduct regular reconciliations of vendor statements against internal records, meticulously investigating and resolving any discrepancies or issues with invoices to ensure data accuracy and prevent payment delays.
• Tax Document Preparation: Take responsibility for the accurate processing and preparation of 1099 forms annually, ensuring compliance with IRS regulations for vendor payments.
• Accounting Support: Provide comprehensive support to the wider accounting team, assisting with critical tasks such as preparing for financial audits and contributing to the timely and accurate completion of month-end close procedures as needed.

The Must-Haves
• Background: An Accounts Payable specialist prepared to contribute to a collaborative team environment. Candidates must be legally authorized to work in the United States without requiring current or future employer sponsorship.
• Experience: A minimum of two years of direct experience performing Accounts Payable functions, demonstrating a solid understanding of the full AP cycle and best practices.
• Skills: Possesses strong attention to detail and excellent organizational skills crucial for managing multiple invoices and vendor accounts. Proficiency with Microsoft Excel and experience utilizing various ERP/accounting systems are essential for this role.