Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Franklin County Auditor’s Office

The Tone:
This is a full-time, hybrid-eligible role at the Franklin County Auditor’s Office, located in Columbus, OH. The Auditor’s Office is dedicated to serving the community by ensuring fairness and accuracy in weights and measures, protecting consumers, and stewarding county finances. It also assesses property values for fair taxation, provides tax relief for seniors and disabled citizens, and licenses dogs as required by state law. This Accounts Payable Specialist role is critical to the office’s mission, directly supporting the accurate and timely processing of financial transactions that benefit all residents of Franklin County.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid – Columbus, OH
• Pay: $52790 yearly
• Team: Accounts Payable team
• Mission: Process invoices and payments accurately and efficiently, ensuring compliance with regulations and supporting the financial operations of Franklin County.
• Tech Stack: Accounting software

What You’ll Actually Do
• Process diverse payment types: Print warrants, thoroughly audit and post invoices online, then proceed to print and process all payments, including warrants, ACH transactions, wires, and direct disbursements.
• Manage payment discrepancies: Efficiently handle voids, reissues, and stop payments to ensure accuracy and resolve any payment-related issues.
• Administer purchase orders and vendor records: Process necessary purchase order corrections and changes, respond to requests for copies of invoices and warrants, and assist with the review and approval of new vendor setups.
• Ensure financial compliance and reconciliation: Meticulously review all invoices to ensure strict adherence to Ohio Revised Code (ORC) regulations and internal office procedures. Reconcile the total number of invoices with processed payments in the accounting software and verify the total number of invoices and checks disbursed.
• Provide direct customer service and mail support: Assist customers by handling inquiries over the phone, in person, or via e-mail. Additionally, process all outgoing mail, manage returned mail by updating the appropriate spreadsheet, and ensure internal mail delivery and distribution.

The Must-Haves
• Background: Entry-Level. Completion of secondary education (high school diploma or GED).
• Experience: Six (6) or more months of related experience and/or training in accounts payable or a similar financial processing role.
• Skills: Strong organizational and record-keeping abilities, meticulous attention to detail for financial auditing and reconciliation, proficiency in processing various payment methods, and effective communication skills for assisting customers and handling inquiries.
• Bonus: Notary Public preferred.