Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Novogradac

The Tone:
This is a full-time role at Novogradac, offering remote or hybrid work arrangements depending on business needs. Novogradac is a national certified public accounting and consulting firm with over 900 employees, specializing in real estate and community development. The Accounts Payable Specialist is vital for the Finance Department, ensuring the accurate processing of financial transactions, managing vendor relations, and maintaining meticulous account records to support the firm’s comprehensive services. The company values individuals who bring unique perspectives and supports professional growth within an inclusive and innovative environment.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote or Hybrid
• Pay: $41000–$55000 yearly
• Team: Reports to the Accounting Manager
• Mission: To accurately process accounts payable transactions, manage vendor inquiries, support time and billing functions, and maintain precise account records for the firm’s Finance Department.
• Tech Stack: Microsoft Office suite, Excel, accounting software systems

What You’ll Actually Do
• Invoice Processing: Review and code invoices and expense reports while adhering to firm policies and procedures.
• Payment Processing: Prepare weekly check runs and process manual checks, along with ACH payment extractions for vendors and employee expense reports.
• Vendor Relations: Reconcile vendor monthly statements, resolve outstanding issues, set up and maintain vendor accounts, and prepare 1099 forms at year-end.
• Financial Reconciliation: Administer credit card transactions by gathering receipts, coding, and performing data entry, along with reconciling credit card statements and monitoring lease due dates.
• Support & Research: Maintain and resolve support queue inquiry tickets related to Accounts Payable, research and code transactions in suspense accounts, and assist the Time & Billing team with reviewing time and invoices.

The Must-Haves
• Background: Associate’s or Bachelor’s degree, preferably in accounting.
• Experience: 1-3 years of related accounts receivable or payable experience, or an appropriate balance of education and work experience.
• Skills: Strong computer proficiency including Microsoft Office suite and Excel; experience using accounting software systems; sound understanding of financial concepts and ability to perform calculations; superior organizational and follow-through skills with strong attention to detail; ability to meet deadlines and effectively prioritize a fast-paced and varied workload; excellent verbal and written communication skills.
• Bonus: Associate’s degree or college level coursework in accounting is preferred; prior experience in a professional services firm.