Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Atlantic Group

The Tone:
This is a full-time permanent role at Atlantic Group, located in New York, NY, supporting a client operating in a growing real estate environment. Atlantic Group is assisting its client in hiring a dedicated individual to manage critical financial operations. This position is vital for maintaining accurate accounts payable, managing vendor relationships, and streamlining procurement processes, directly contributing to the client’s financial efficiency and continued expansion. It offers a clear path for a recent graduate or early-career professional to build a long-term career in accounting, finance, or real estate operations.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, New York, NY
• Pay: $75000–$90000 yearly
• Mission: This person will manage invoice processing, vendor records, and payment coordination to maintain accurate and timely financial operations within a real estate environment.
• Tech Stack: Microsoft Excel, Microsoft Office Suite, accounting or financial systems

What You’ll Actually Do
• Invoice Management: Manage the end-to-end processing of invoices, track payments diligently, and oversee all accounts payable activities to ensure accuracy and timeliness in financial records.
• Vendor Administration: Maintain precise vendor records, ensure all tax documentation is current, and manage account information, while actively supporting vendor relationships and addressing inquiries promptly.
• Payment Operations: Assist comprehensively with scheduled payment runs, facilitate approval workflows, and conduct thorough account reconciliations to ensure the continuous efficiency of financial operations.
• Procurement Support: Coordinate the processing of purchase orders, manage spending approvals, and support various procurement activities across multiple client properties and departments.
• Expense Monitoring: Proactively monitor vendor invoices, analyze utility expenses, and review purchasing activity to identify any discrepancies or issues and facilitate their resolution.

The Must-Haves
• Background: Bachelor’s degree in Accounting, Finance, Business, Real Estate, or a related field is required, suitable for an entry-level career focus.
• Experience: 0–1 years of accounting, finance, procurement, or administrative experience is required; internship experience is highly preferred.
• Skills: Strong attention to detail, organizational capabilities, effective communication abilities, and a willingness to learn in a collaborative professional setting are all required.
• Bonus: Exposure to real estate, property management, accounting, or financial operations; proficiency with Microsoft Excel, Microsoft Office Suite, and accounting or financial systems is preferred.