Accounts Payable Specialist

Job Description

Accounts Payable Specialist |

The Tone:
This is a full-time role at [Company], located in Collierville, TN. This pivotal role is responsible for the accurate and timely processing of vendor invoices, ensuring compliance with company policies, and fostering strong vendor relationships. The Accounts Payable Specialist plays a critical part in maintaining financial accuracy and operational efficiency, directly contributing to the company’s financial health through meticulous work and proactive problem-solving in managing expenditures.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person, Collierville, TN
• Mission: Ensure accurate and timely processing of vendor invoices, maintain compliance, and foster strong vendor relationships to contribute to the company’s financial health and operational efficiency.

What You’ll Actually Do
• Validate Discount Invoices: Meticulously review and verify vendor invoices eligible for early payment discounts, ensuring all contractual terms, quantities, pricing, and services are accurately reflected before timely posting into the accounting system to capitalize on cost-saving opportunities and contribute directly to financial health.
• Process General Invoices: Thoroughly examine and validate a high volume of general vendor invoices, confirming accuracy in pricing, quantity, extensions, and adherence to company purchasing policies, including verifying proper authorization, matching to purchase orders, and assigning correct general ledger codes for accurate and timely ERP entry.
• Reconcile Discrepancies: Perform comprehensive three-way matching by comparing purchase orders, receiving documents, and vendor invoices to identify and resolve discrepancies related to quantities received, unit costs, freight charges, and taxes, collaborating with purchasing, receiving, and inventory departments to ensure data integrity.
• Manage Open Items & Statements: Proactively manage and clear items on the open receivers report for goods or services received but not yet invoiced or matched, and reconcile vendor statements against internal accounts payable records, diligently investigating and resolving outstanding balances or missing invoices.
• Troubleshoot Complex Issues: Serve as a key problem-solver for intricate and multi-faceted accounts payable issues, including investigating and resolving complex EDI errors, advanced invoice mismatches, system integration challenges, or other non-routine problems through deep analysis and collaboration with IT, vendors, and internal departments.

The Must-Haves
• Background: Core domain knowledge in accounts payable processes, encompassing comprehensive invoice validation, purchase order matching, receiving document reconciliation, and accurate general ledger coding practices.
• Experience: Demonstrated ability in the accurate and timely processing of high volumes of vendor invoices, including capitalizing on early payment discounts, proven success in managing and reconciling vendor statements, and practical experience utilizing enterprise resource planning (ERP) or accounting systems for data entry and analysis.
• Skills: Exceptional attention to detail, strong analytical capabilities for investigating and resolving complex financial discrepancies, effective communication for vendor and internal team collaboration, and a commitment to ensuring data integrity.