Accounts Payable Specialist

Job Description

Accounts Payable Specialist | [Company]

The Tone:
This is a full-time, in-person role at [Company], operating within an industry regulated by the New York State Lottery, and located in Monticello, NY. This position is absolutely crucial for maintaining the financial health and integrity of the company by ensuring the meticulous accuracy and timely processing of all vendor payments. The Accounts Payable Specialist will play a direct and significant role in upholding robust financial records, which is fundamental to the overall efficiency and trustworthiness of the finance department. The ideal candidate will be a diligent and detail-oriented professional, committed to precision in every financial task and interaction.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Monticello, NY (In-person)

• Mission: Ensure the accurate and timely processing of all vendor payments and maintain comprehensive, robust financial records.
• Tech Stack: SAP, Microsoft Office applications, Excel

What You’ll Actually Do
• Payment Verification & Compliance: Meticulously review and verify all vouchers submitted for payment, ensuring that all necessary internal approvals are in place and strictly adhere to the company’s established purchase-to-pay policy.
• Vendor Engagement & Support: Serve as a primary point of contact for vendor payment inquiries, providing professional and prompt responses to maintain positive relationships and efficient communication.
• Financial Transaction Execution: Accurately prepare and process Accounts Payable checks and electronic payments, including the precise and timely reimbursement of employee expenses.
• Financial Oversight & Reporting: Actively monitor the Accounts Payable aging report to ensure ongoing accuracy and to proactively manage payment schedules, guaranteeing all financial obligations are met on time.
• Record Management & Banking Support: Maintain all Accounts Payable documentation and files in a neat, organized, and easily retrievable manner, while also assisting with essential Accounts Payable online banking tasks, such as the critical maintenance of Positive Pay.

The Must-Haves
• Background: An early career professional possessing a required Associate’s Degree in a related financial field, bringing foundational knowledge in accounting principles and a clear understanding of accounts payable processes. Must also have the ability to obtain the appropriate license pursuant to the New York State Lottery regulations.
• Experience: A minimum of one (1) year of dedicated work experience specifically within an Accounts Payable department or a directly comparable financial support role is essential.
• Skills: Demonstrated excellent math aptitude, strong proficiency in Microsoft Excel for comprehensive spreadsheet analysis, superior verbal and written communication abilities for professional interactions, and exceptional organizational skills vital for meticulous record-keeping and managing deadlines.
• Bonus: Prior experience utilizing SAP financial software is highly preferred, alongside general familiarity and experience with other Microsoft Office applications.