Accounts Payable Specialist

Job Description

Accounts Payable Specialist

Company: Furino & Sons, Inc.

Location: Branchburg, New Jersey

Job Type: Full-Time

Schedule: Monday–Friday

Work Location: In-Office

Job Summary:

Furino & Sons, Inc., a well-established construction company, is seeking a detail-oriented and dependable Accounts Payable Specialist to manage all aspects of the accounts payable function. This critical role focuses heavily on processing vendor, subcontractor, and material invoices within a fast-paced construction environment.

Key Responsibilities:

• Invoice Processing & Coding: Process, review, and accurately code vendor, supplier, and subcontractor invoices.
• Documentation Matching: Match invoices to purchase orders, contracts, delivery tickets, and receiving documentation to ensure accuracy.
• Subcontractor Payment Applications: Review subcontractor payment applications for accuracy and compliance with contractual terms.
• Payment Verification: Verify pricing, quantities, retainage, and ensure proper approvals are obtained prior to processing payments.
• Payment Preparation: Prepare weekly check runs and electronic payments efficiently and accurately.
• Documentation Management: Maintain and track essential documentation, including lien waivers, W-9s, and comprehensive subcontractor records.
• Reconciliation & Resolution: Reconcile vendor statements and proactively resolve any invoice discrepancies or issues.
• Vendor Communication: Communicate professionally with vendors and subcontractors regarding invoice status and payment inquiries.
• Record Keeping: Maintain organized and auditable accounts payable files and records for compliance and easy retrieval.
• Year-End Reporting: Assist with 1099 preparation and other year-end reporting tasks related to accounts payable.
• Compliance & Internal Controls: Ensure strict compliance with company policies and internal controls pertinent to the AP function.
• Project Support: Provide support to project teams by addressing AP-related questions and providing timely information as needed.

Qualifications:

• Experience: 2+ years of Accounts Payable experience is preferred.
• Industry Knowledge: Construction industry experience is strongly preferred.
• Specialized Knowledge: Familiarity with subcontractor invoices, retainage, and lien waivers is a significant plus.
• Attention to Detail: Possess strong attention to detail and a commitment to accuracy in all tasks.
• Technical Skills: Proficiency in Microsoft Excel and relevant accounting/AP software.
• Time Management: Ability to manage multiple deadlines effectively in a high-volume work environment.
• Organizational Skills: Strong organizational, communication, and follow-up skills.
• Professionalism: Must be professional, reliable, and a team-oriented individual.

Benefits:

• Compensation: Competitive compensation package based on experience.
• Stability: Stable, long-term employment with a reputable company.
• Work Environment: Supportive and collaborative team environment.
• Growth Potential: Opportunity for professional growth within a growing construction company.