Accounts Payable Coordinator

Job Description

Accounts Payable Coordinator | Protos Security

The Tone:
This is a full-time role at Protos Security, located in Roanoke, VA. Protos Security is the largest technology-enabled Security Officer Management company in the U.S., focused on making the world safer through innovative solutions. This role is critical for managing high-volume invoice processing and payment support, directly contributing to the company’s operational efficiency and financial accuracy. The Coordinator will ensure consistent and timely handling of essential financial transactions within a demanding accounting environment.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Roanoke, VA

• Team: Reports to the Accounts Payable Supervisor
• Mission: Own the accurate and timely processing of high-volume invoices and payment support to ensure financial consistency and compliance.
• Tech Stack: ERP system, Sage Intacct, Microsoft Excel, Microsoft Office applications

What You’ll Actually Do
• Process Invoices: Accurately enter and validate a high volume of vendor invoices within the ERP system, ensuring proper coding to accounts and cost centers.
• Support Payments: Assist with payment runs, verifying details and vendor information to prepare invoices for timely disbursement and resolve rejected payments.
• Reconcile Records: Support vendor statement reconciliations, proactively identifying and addressing discrepancies such as duplicate invoices or missing approvals.
• Resolve Inquiries: Respond promptly and professionally to internal and external inquiries regarding invoice status or payment timing, collaborating with other departments to resolve issues.
• Ensure Compliance: Strictly follow established internal controls and accounts payable procedures, maintaining confidentiality and supporting audit requests and month-end activities.

The Must-Haves
• Background: Minimum of a high school diploma with experience in accounts payable or high-volume data entry in an accounting function.
• Experience: 1–3 years of experience in accounts payable or similar data entry roles, including working effectively within an ERP system.
• Skills: Strong attention to detail, proven ability to work efficiently under deadlines, excellent organizational skills, and basic proficiency in Microsoft Excel and other Microsoft Office applications.
• Bonus: An Associate’s degree in Accounting, Finance, or Business, and prior experience with Sage Intacct.