Accounts Payable Coordinator

Job Description

About the Job: Accounts Payable Coordinator at Protos Security

Company: Protos Security (a subsidiary of Security Services Holdings)

Job Title: Accounts Payable Coordinator

Reports To: Accounts Payable Supervisor

Location: Roanoke, VA

Company Overview

Protos Security is the largest technology-enabled Security Officer Management company in the U.S., revolutionizing how security is managed and delivered to make the world a safer place. Headquartered in Norwalk, CT, Protos Security has a significant presence across the U.S. (including offices in New York, Texas, Virginia, Illinois, California, Tennessee, and Georgia) and international operations in Canada and the UK.

Position Summary

The Accounts Payable Coordinator is a critical, hands-on, and execution-focused role responsible for high-volume, transactional invoice processing and payment support within a fast-paced accounting environment. This position requires meticulous attention to detail, efficiency, and the ability to manage a demanding workload while ensuring accuracy and consistency. Key responsibilities include accurate data entry, invoice validation, proper coding, and timely processing in strict adherence to company policies and deadlines.

Essential Duties & Responsibilities

Invoice Processing & Data Entry

• Process a high volume of vendor invoices accurately within the ERP system.
• Review invoices thoroughly for completeness, proper documentation, and required approvals.
• Code invoices to the correct accounts and cost centers in accordance with established company guidelines.
• Ensure all invoices are entered and processed within designated service level timelines.

Payment Support

• Assist with payment runs, ensuring invoices are properly prepared for timely disbursement.
• Verify payment details and vendor information accurately prior to release.
• Support the resolution of any rejected or returned payments.

Reconciliation & Accuracy

• Assist with vendor statement reconciliations and proactively identify any discrepancies.
• Flag and address duplicate invoices, missing approvals, or data inconsistencies.
• Maintain organized and accurate records essential for audit purposes.

Communication & Issue Resolution

• Respond promptly and professionally to vendor and internal inquiries regarding invoice status or payment timing.
• Collaborate effectively with Operations and other internal departments to resolve documentation or approval issues.
• Escalate unresolved discrepancies to the Team Lead or Supervisor as appropriate.

Compliance & Process Adherence

• Strictly follow established internal controls and accounts payable procedures.
• Maintain the utmost confidentiality of all financial information.
• Support audit requests and month-end activities as directed by leadership.

Success in This Role

Within the first 6–12 months, the Accounts Payable Coordinator will demonstrate success by:

• Consistently meeting invoice processing volume targets with a high degree of accuracy.
• Maintaining low error and rework rates across all tasks.
• Consistently meeting all payment deadlines.
• Demonstrating unwavering reliability and accountability in a high-volume environment.

Qualifications & Experience

• High school diploma required; an Associate’s degree in Accounting, Finance, or Business is preferred.
• 1–3 years of accounts payable or high-volume data entry experience is preferred.
• Experience working effectively in an ERP system (Sage Intacct experience preferred).
• Basic proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and the ability to manage repetitive tasks accurately.
• Proven ability to work efficiently under deadlines in a fast-paced environment.
• Strong organizational skills and dependable work habits.

Why You’ll Love Working With Us

At Protos Security, we are a community of driven professionals united by a shared purpose: making the world safer through technology and service. Here’s what you can expect:

• Purpose-Driven Work: Every role directly contributes to building smarter, more secure environments.
• Growth Opportunities: Benefit from mentorship, cross-functional projects, and clear career development paths.
• Collaborative Culture: Thrive in an environment built on open communication, mutual respect, and a “team first” mentality.
• People-First Values: Experience an inclusive culture supported by generous employee assistance.

Benefits Include

• Competitive compensation.
• Comprehensive Health, Vision, Dental, and Life Insurance.
• Employee Assistance Program (EAP).
• FSA / HSA options.
• 401(k) with employer contribution.
• Excellent Paid Time Off (24 days).
• Collaborative work environment (and great coffee!).

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable law.