Accounts Payable and Billing Specialist – Data Center Finance

Job Description

Specialist, Accounts Payable & Billing (Data Centers) | Galaxy

The Tone:
This is a full-time role at Galaxy, located in Dallas. Galaxy is a global leader in digital assets and data center infrastructure, building onchain infrastructure for institutions and operating data centers for AI and HPC workloads. This position is vital for the rapidly scaling data center business, ensuring that accounts payable and billing processes are accurate, controlled, and can grow with the company. The role involves critical ownership over financial transactions and process improvement to support expansion.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Dallas, TX
• Pay: $90000–$110000 yearly
• Team: Works closely with procurement, accounting, and financial operations.
• Mission: This person will own payable and billing activity for the data center division, ensuring accuracy, strengthening controls, and scaling processes as the business grows.
• Tech Stack: NetSuite, Workday, Excel

What You’ll Actually Do
• Accounts Payable Management: Oversee the end-to-end accounts payable process, including reviewing, coding, and matching invoices to purchase orders, proactively securing timely approvals, and preparing payment batches for review and release.
• Tenant & Vendor Billing Operations: Generate accurate recurring and non-recurring tenant invoices based on executed leases and service agreements, encompassing base rent, pass-throughs, tenant fit-out invoicing, and SLA credits, while also responding to and resolving tenant billing inquiries.
• Financial Close and Controls: Support month-end close activities by assisting with the reconciliation of AP and billing subledgers to the general ledger, investigating variances, and ensuring complete, audit-ready documentation for all transactions to support SOX testing and external audits.
• Process Optimization & Improvement: Document standard operating procedures, identify opportunities to simplify and automate AP and billing workflows, and assist with the implementation of Workday, exploring the integration of AI where beneficial.
• Discrepancy Resolution & Relationships: Promptly investigate pricing, quantity, or scope exceptions with procurement, research outstanding balances, resolve duplicate charges, and build strong relationships with business managers, cost-center owners, and vendors to ensure smooth operations.

The Must-Haves
• Background: This is an Early Career role requiring 2-4 years of experience in accounts payable, billing, accounts receivable, general accounting, or a related accounting-operations function, underpinned by a working knowledge of fundamental accounting concepts, invoice processing, account reconciliation, and financial controls.
• Experience: Demonstrated experience reviewing purchase orders, contracts, leases, or other transaction-support documentation, coupled with a strong track record of accuracy in high-volume invoice processing and managing competing deadlines in a high-growth environment.
• Skills: Excellent interpersonal and communication skills for cross-functional collaboration and vendor relations, strong Excel proficiency, experience with ERP or accounting platforms, and the ability to investigate discrepancies to full resolution.
• Bonus: Experience with Workday, familiarity with three-way match processes for purchase orders, background in data centers, commercial real estate, construction, or other capital-intensive businesses, exposure to SOX controls, and a college degree with a competitive GPA.