Accounts Payable Analyst

Job Description

Accounts Payable Analyst | Stefanini Group

The Tone:
This is a full-time hybrid role at Stefanini Group, located in Bridgewater, NJ. Stefanini Group is a global provider of IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world, with a presence in countries across the Americas, Europe, Africa, and Asia, and serving over four hundred clients. The Accounts Payable Analyst is critical for ensuring the accurate processing and posting of invoices, maintaining compliance with company policies, and supporting effective financial operations.

The TL;DR
• Role: Full Time
• Type: Hybrid, 4 required – M, T, W, Th (Remote F), 40 hours per week (shorter weeks in the summer)
• Location: Hybrid, Bridgewater, NJ
• Mission: Ensure the accuracy of invoice information entered into the Accounts Payable system and correct posting of invoices.
• Tech Stack: SAP, Excel, Word, PO System/Communication, SAP Ariba, Outlook

What You’ll Actually Do
• Invoice Review: Review invoices processed by Accounts Payable Associates to ensure accuracy, compliance with company policies, and adherence to internal controls, providing guidance as needed.
• Invoice Processing: Research, prepare, and input complex Foreign USD invoices in SAP, and process Canadian invoices, ensuring accurate application of Canadian tax requirements.
• Non-PO and Uploads: Process non-purchase order (Non-PO) invoices submitted through SAP Ariba and manage invoice uploads using SAP upload templates while validating data.
• Vendor and Inquiry Management: Verify new vendor requests, coordinate mailing of vendor check payments, and monitor/respond to inquiries received through the Accounts Payable shared mailbox.
• Discrepancy Resolution: Investigate invoice discrepancies, reconcile vendor statements, and research/resolve outstanding items on the monthly Debit Balance report.

The Must-Haves
• Background: Core domain knowledge in Accounts Payable processes, ensuring accuracy and compliance.
• Experience: Experience with AP Invoice process knowledge, familiarity with PO System/Communication, and SAP knowledge is preferred.
• Skills: Strong data entry skills, strong time management skills, and a proactive approach in learning while being a team player.
• Bonus: Proficiency in SAP, knowledge of Microsoft Word, Excel, and Outlook, and experience with SAP uploads and SAP Ariba.