Accounts Payable & Accounts Receivable Coordinator (AP/AR) – Financial Operations Support

Job Description

Accounts Payable & Accounts Receivable Coordinator | Ledgent

The Tone:
This is a role supporting a mission-driven organization in West Palm Beach, FL. The company relies on this position to maintain accurate financial records, process transactions, and reconcile accounts. This individual provides essential financial support, ensuring smooth daily operations and exceptional service to all stakeholders.

The TL;DR
• Role: Early Career
• Location: In-person – West Palm Beach, FL

• Team: Finance team
• Mission: Maintain accurate financial records, process transactions, reconcile accounts, and provide exceptional service to internal and external stakeholders.
• Tech Stack: MIP or similar financial management system, Microsoft Excel, Microsoft Office applications

What You’ll Actually Do
• Deposits: Process and record daily deposits including cash, checks, credit card payments, and ACH transactions.
• Sales Activity: Enter and maintain sales activity from retail and food service operations within the accounting system.
• Account Reconciliation: Reconcile monthly bank accounts and credit card statements, alongside managing petty cash transactions.
• Document Management: Process and organize vendor invoices, client billing records, and other accounting files.
• Stakeholder Communication: Communicate professionally with clients, family members, guardians, and other representatives regarding account matters.

The Must-Haves
• Background: High school diploma or equivalent; Valid Florida Driver’s License and proof of automobile insurance.
• Experience: Working with accounting software, preferably MIP or a similar financial management system; processing accounts payable, accounts receivable, and financial reconciliations.
• Skills: Proficiency in Microsoft Excel and other Microsoft Office applications; strong organizational, time management, and communication skills.
• Bonus: Two or more years of accounting, accounts payable/receivable, or bookkeeping experience; Bookkeeping certification or related accounting coursework; Experience working within a nonprofit or service-based organization.