Accounts Payable Accounting Clerk

Job Description

Accounts Payable Accounting Clerk | SJRC Texas | Belong

The Tone:
This is a hybrid role at SJRC Texas | Belong, requiring residency within specified counties in Texas Region 8. The organization is dedicated to supporting children with moderate to severe emotional and psychological needs, providing a home-like setting. This role is crucial for ensuring the accurate and timely processing of financial transactions, which underpins the organization’s daily operations and financial integrity, directly supporting its mission.

The TL;DR
• Role: Early Career
• Type: Hybrid
• Location: Hybrid within specified Texas Region 8 counties (Bexar, Kerr, Bandera, Gillespie, Kendall, Comal, Guadalupe, Frio, La Salle, Atascosa, Wilson, Karnes, Victoria, Gonzales, De Witt, Lavaca, Calhoun, Jackson, Goliad, Val Verde, Edwards, Real, Kinney, Uvalde, Medina, Maverick, Zavala and Dimmit County)
• Team: Supervised by Director of Accounting
• Mission: Accurately process invoices, maintain vendor accounts, reconcile records, and support the organization’s day-to-day accounting operations.
• Tech Stack: Accounting software or ERP systems, Microsoft Excel, Microsoft Office, SharePoint, QuickBooks, Sage Intacct

What You’ll Actually Do
• Invoice Processing: Process and review vendor invoices, ensuring accuracy, proper coding, and required approvals for payment.
• Payment Management: Prepare and execute weekly or scheduled payment runs, utilizing checks, ACH, and electronic methods.
• Account Reconciliation: Reconcile vendor statements, investigate discrepancies, and resolve outstanding balances.
• Record Maintenance: Maintain accurate vendor records, including payment information and tax documentation, and organize electronic and physical accounting records.
• Operational Support: Oversee the organization’s fuel card program, including setup, PINs, invoice processing, and department expense allocation.

The Must-Haves
• Background: High school diploma or equivalent, with a foundational understanding of basic accounting principles and accounts payable procedures.
• Experience: 1-3 years preferred in accounts payable, accounting, or related administrative functions, with prior use of accounting software or ERP systems.
• Skills: Proficiency in Microsoft Excel and Microsoft Office, strong attention to detail and accuracy, excellent organizational and time-management skills, and strong written and verbal communication skills.
• Bonus: Experience in the Nonprofit Industry, familiarity with general ledger accounts and month-end close procedures, knowledge of sales/use tax and 1099 reporting, and experience with QuickBooks or Sage Intacct. A valid Texas Driver’s License and proof of current automobile insurance are also preferred.