Accounts Assistant

Job Description

Accounts Assistant | Costello Medical

The Tone:
This is a full-time, permanent Accounts Assistant role at Costello Medical, based in our Boston office with hybrid working options. Costello Medical is a rapidly expanding global healthcare agency specializing in medical communications, market access, and health economic and outcomes research, working with a diverse range of clients from pharmaceutical companies to charitable organizations. The company has been recognized in the Top 100 Best Companies to Work For since 2017 and achieved B Corporation accreditation in 2022. This role is crucial for ensuring the smooth operation of our North American financial functions, offering the opportunity to develop skills across various finance areas and proactively shape the role’s evolution within a supportive team environment.

The TL;DR
• Role: Early Career
• Type: Full-time, permanent role
• Location: Hybrid – Boston, MA
• Pay: $52000–$55000 yearly
• Team: Within the Finance team, receiving one-on-one training from experienced members.
• Mission: Support the smooth operation of North American financial functions and contribute to the advancement of the Finance department.
• Tech Stack: AIQ, Rapport3, Concur, Microsoft Office (Excel VLOOKUP, pivot tables)

What You’ll Actually Do
• Processing financial transactions: Oversee the accurate processing of supplier invoices, company credit card transactions, and internal employee expenses.
• Bookkeeping and reconciliation: Conduct comprehensive bookkeeping activities across all group companies utilizing platforms such as AIQ, Rapport3, and Concur, and support data reconciliation efforts.
• Financial reporting and management: Assist with various financial reporting tasks and contribute to general financial duties, including budgeting, forecasting, and month-end processes.
• Expense and invoicing guidance: Provide expert advice and support to scientific teams regarding expense management best practices and correct invoicing procedures.
• System optimization: Proactively identify opportunities and suggest improvements to enhance existing financial and administrative systems for greater efficiency and reduced administrative burden on colleagues.

The Must-Haves
• Background: A relevant educational background or at least one year of experience working in a finance-related role.
• Experience: Experience supporting various areas of finance, such as ledger management, reconciliations, and financial reporting.
• Skills: Excellent numerical aptitude, strong attention to detail, effective written and verbal communication, exceptional organizational abilities to prioritize tasks efficiently, capability to plan and manage an individual workload while meeting deadlines and collaborating with colleagues, an interest in and aptitude for mastering new systems and internal processes, proficiency in Microsoft Office applications, specifically VLOOKUP and pivot table functions in Excel.
• Bonus: Practical experience using Rapport3 and AccountsIQ platforms, as well as an understanding of other financial systems.