ACCOUNTING INTERN

Job Description

About Company

This company is looking for an Accounting Intern to join their team. While the specific company name isn’t provided, it is located in Amite, LA. The mention of “Sage Paperless Construction” and “Sage 300 CRE” suggests they operate within or support the construction industry, utilizing specialized software for their accounting functions. The position is part-time and onsite, indicating a preference for local candidates. The company is open to entry-level candidates who are eager to learn and grow with their business.

Job Description, Detailed

Job Title: ACCOUNTING INTERN

Position Type: Part-time, Onsite

Location: Amite, LA

Purpose: To assist the accounting department with both regular recurring duties and ad hoc projects. This role is designed for individuals willing to learn and develop their skills within the accounting field.

Key Responsibilities (Job Duties):

• Invoice Processing: Electronically enter vendor invoices into Sage Paperless, ensuring proper attachment of invoices and supporting documents. Accurately code invoices to the correct accounts and route them to responsible parties for review and approval.
• Invoice Monitoring: Continuously monitor and maintain lists of unprocessed and unapproved invoices to ensure timely processing.
• Check Runs: Assist with weekly check runs, including obtaining necessary signatures and mailing checks to vendors.
• Account Reconciliation: Reconcile vendor accounts and maintain the accounts payable ledger to ensure accuracy.
• Vendor Communication: Monitor Accounts Payable emails and respond to vendor inquiries as needed.
• Document Management: Handle both electronic and paper document management, ensuring organization and accessibility.
• Reimbursement Assistance: Support the team with credit card reconciliation and processing employee reimbursements.
• Departmental Support: Assist the accounting department with various other requests and train as a back-up for other duties when required.
• Audit Support: Provide assistance with audit requirements and requests.
• Software Usage: Daily use of Microsoft Outlook and Excel, Sage Paperless Construction, and Sage 300 CRE is required.
• Team Collaboration: Act as a proactive and supportive team player within the department.

Desired Qualifications:

• Education/Experience: A degree in Business or a related field, OR a minimum of 2 years of experience in accounting, accounts payable, accounts receivable, billing, or collections.
• Technical Skills:
• Efficient data entry skills.
• Experience with document management, file creation, and previous records experience.
• Proficiency in Microsoft Word, Excel, Outlook, and other commonly used computer programs.
• Experience with Enterprise Resource Planning (ERP) systems is desired, with specific experience in Sage Construction 300 being a significant plus.
• Soft Skills:
• Excellent verbal and written communication skills.
• Strong attention to detail.
• Highly organized.
• Ability to multitask effectively.
• Capable of reviewing own work for accuracy, reasonableness, and completeness.
• Eager to learn and demonstrates the ability to work well with others.