Accounting Clerk

Job Description

Accounting Clerk | Pyramid Global Hospitality

The Tone:
This is an Accounting Clerk position located at the Hilton University of Florida Conference Center in Gainesville, FL, a distinctive property managed by Pyramid Global Hospitality. Pyramid Global is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe, encompassing various brands and services. This role is essential for ensuring the accurate and timely processing of financial transactions, directly supporting the hotel’s operational efficiency and financial health. The position is critical for maintaining financial integrity and effective vendor relationships within the property.

The TL;DR
• Role: Early Career
• Location: In-person, Gainesville, FL

• Team: Supports the Finance Department, collaborating with various hotel operations teams.
• Mission: Accurately and timely process invoices and payments, maintaining financial integrity and supporting hotel operations.
• Tech Stack: Microsoft applications, Excel

What You’ll Actually Do
• Invoice Processing: Manage the complete accounts payable cycle by receiving, reviewing, verifying, and accurately entering invoices for all hotel departments and outlets into the accounting system, ensuring proper coding and documentation.
• Financial Reconciliation: Conduct monthly audits of cashier banks and gift shop inventory, assist with vendor statement and expense reconciliations, and contribute to month-end closing activities including preparing accruals.
• Cash Management: Prepare daily deposits, maintain the general safe, and accurately provide change and petty cash reimbursements to hotel cashiers.
• Vendor Relations: Maintain precise vendor information, proactively respond to inquiries regarding invoices and payments, and thoroughly research and resolve any billing discrepancies.
• Operational Collaboration: Partner with various hotel departments, including Purchasing and Food & Beverage, to ensure all purchases are properly documented and processed, and support internal audits with necessary documentation.

The Must-Haves
• Background: Entry-Level. Possesses a high school diploma or equivalent, demonstrating foundational knowledge in accounting or administrative support.
• Experience: Preferred experience includes accounts payable, bookkeeping, or general administrative roles, with an added advantage for previous experience within the hotel or hospitality sector.
• Skills: Exhibits strong attention to detail and accuracy, applies effective organizational and time-management skills, is proficient in Microsoft Excel and other Microsoft Office applications, and demonstrates strong written and verbal communication abilities.
• Bonus: Holds accounting coursework completion or a degree, and shows a proven ability to identify and resolve financial discrepancies.