Accounting Assistant / Accounts Payable Clerk

Job Description

Accounting Assistant / Accounts Payable Clerk | Aculabs Inc.

The Tone:
This is a full-time role at Aculabs Inc., located in East Brunswick, NJ. Aculabs is a family-owned and operated company since 1972, leading the industry in servicing long-term care homes across the Mid-Atlantic, with a dedication to high-quality patient care and improving healthcare outcomes. This role is crucial for providing essential administrative and accounting support to the Chief Financial Officer and Corporate Secretary, ensuring the smooth operation of core financial functions. The position is ideal for someone detail-oriented and motivated who enjoys working with numbers in a collaborative team environment.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, East Brunswick, NJ

• Team: Provides administrative and accounting support to the Chief Financial Officer and Corporate Secretary.
• Mission: This role ensures accurate financial recordkeeping and supports essential accounts payable, accounts receivable, and general administrative functions.
• Tech Stack: Microsoft Office (Excel, Word, Outlook), Google Workspace (Gmail, Docs, Sheets, Drive, Calendar), Sage BusinessWorks (preferred)

What You’ll Actually Do
• Accounts Payable: Accurately review and process vendor invoices, matching them with supporting documentation and resolving any discrepancies.
• Accounts Receivable: Prepare and record daily cash receipts, process bank deposits, and accurately apply customer payments within the accounting system.
• Administrative Support: Provide comprehensive administrative assistance to the Chief Financial Officer and Corporate Secretary, including maintaining organized financial and corporate records.
• Financial Reporting: Prepare various reports, spreadsheets, correspondence, and financial schedules as needed for the finance department.
• Month-End Assistance: Support month-end close activities, assist with account reconciliations, and contribute to audits and special projects.

The Must-Haves
• Background: High school diploma or equivalent. A basic understanding of accounting or bookkeeping principles is helpful.
• Experience: An Associate degree or coursework in Accounting, Finance, Business Administration, or a related field is preferred. Previous office, bookkeeping, customer service, data entry, or accounting experience is preferred but not required.
• Skills: Proficiency with Microsoft Office, particularly Excel, Word, and Outlook; good working knowledge of Google Workspace; computer savvy with the ability to quickly learn new software; strong attention to detail and commitment to accuracy; strong organizational and time-management skills.
• Bonus: Experience using accounting, bookkeeping, or ERP software, especially Sage BusinessWorks or other Sage accounting software; strong data-entry and problem-solving skills; ability to work independently while supporting a team; dependability, flexibility, and receptiveness to training and feedback.