Accounting Assistant

Job Description

Accounting Assistant | TOPDON USA

The Tone:
This is a full-time, on-site position at TOPDON USA, located in Fairfield, New Jersey. TOPDON is a global technology company specializing in automotive diagnostic tools, battery solutions, and intelligent testing equipment. The U.S. office supports sales, logistics, customer service, and other business operations, and this role is crucial for supporting the daily accounting operations of the U.S. entity by ensuring accurate and timely processing of financial transactions and coordination with the overseas headquarters.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Fairfield, New Jersey, United States

• Team: This role supports the U.S. entity’s operations and coordinates directly with the overseas headquarters finance team.
• Mission: This person supports the daily accounting operations of the U.S. entity, ensuring accurate processing of accounts receivable, performing routine bookkeeping, and assisting with various financial transactions.
• Tech Stack: Odoo, Microsoft Excel, Microsoft Outlook, Microsoft Word

What You’ll Actually Do
• Invoicing: Manage customer invoicing, including preparation, issuance, and follow-up on questions or discrepancies.
• Account Reconciliation: Reconcile customer accounts and assist in resolving payment application issues.
• Bookkeeping: Perform routine bookkeeping activities in Odoo, covering accounts receivable, accounts payable, bank transactions, expenses, and payment records.
• Financial Support: Assist with bank, credit card, and general account reconciliations and support various daily accounting transactions.
• Team Coordination: Coordinate with the overseas headquarters finance team regarding reconciliations, transaction questions, and supporting documents.

The Must-Haves
• Background: An Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant experience, coupled with a basic understanding of accounting principles, invoicing, payment processing, and account reconciliation.
• Experience: 0-3 years of experience in bookkeeping, accounting support, accounts receivable, accounts payable, or a related financial support role.
• Skills: Proficiency in Microsoft Excel, Outlook, and Word; strong attention to detail and organizational capabilities; clear written and verbal communication skills in English; and the ability to communicate in Chinese for coordination with the overseas headquarters.
• Bonus: Prior experience with Odoo, QuickBooks, or other ERP/accounting systems; experience specifically in accounts receivable, collections, customer reconciliation, or refund processing; experience working with an overseas headquarters or international business team; or experience within the automotive, e-commerce, distribution, wholesale, or retail industries.