Accounting Assistant

Job Description

Accounting Assistant Internship | Ardham Technologies

The Tone:
This is an internship at Ardham Technologies, located in Albuquerque, New Mexico. Ardham Technologies is an expanding technology company focused on providing comprehensive managed services and advanced technology solutions to help clients with their IT infrastructure. This role is crucial for the Finance Department, supporting the daily management of billing and collections to ensure accurate invoicing, timely payments, and effective communication with clients and vendors, directly contributing to the company’s financial health and operational efficiency.

The TL;DR
• Role: Internship
• Location: In-person, Albuquerque, NM

• Team: Supports the Finance Department and company leadership
• Mission: Manages daily billing and collections activities to ensure accurate invoicing, timely payments, and smooth client and vendor communication.
• Tech Stack: Quickbooks, CRM, Microsoft Office Applications, Excel

What You’ll Actually Do
• Accounts Receivable: Perform core accounts receivable functions, including invoicing, processing payments, collections, and cash application.
• Invoice Generation: Generate and distribute client invoices through Quickbooks and CRM in accordance with established billing schedules and project milestones.
• Payment Tracking: Track payments, accurately apply receipts, and follow up on outstanding balances to maintain consistent cash flow.
• Collections Outreach: Conduct polite but persistent collections outreach, meticulously document all activities, and escalate issues as necessary.
• Record Keeping: Maintain organized digital files for all invoices, receipts, credit memos, and related financial documentation.

The Must-Haves
• Background: Entry-Level. Foundational understanding of accounting principles, particularly related to accounts receivable processes.
• Experience: No specific years required. Practical experience with financial administrative tasks or accounts receivable functions is beneficial.
• Skills: Proficient knowledge of Microsoft Office applications, including Excel; strong verbal and written communication; keen attention to detail and accuracy; ability to work independently.
• Bonus: Experience with QuickBooks software.