Accountant

Job Description

Staff Accountant | CFS

The Tone:
This is a full-time, hybrid role at CFS, requiring an office presence two days a week in the East Bay or South Bay, CA. Our client is an established nonprofit organization dedicated to making a positive impact within the Bay Area community. This Staff Accountant position is critical to supporting the financial operations of the organization, working closely with the CFO, Accounting Manager, and Senior Accountant. The person in this role will ensure the accuracy and efficiency of daily accounting activities, month-end close processes, and audit preparations, directly contributing to the organization’s ability to achieve its mission.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid East Bay/South Bay, CA
• Pay: $65000–$75000 yearly
• Team: Supports the CFO, Accounting Manager, and Senior Accountant with day-to-day activities.
• Mission: Assists with daily accounting, month-end close, and audit preparation to ensure financial accuracy.

What You’ll Actually Do
• Manage Accounts Payable: Review and approve all invoices for payment, ensuring accurate coding and necessary approvals are secured. Proactively monitor invoices to guarantee timely payments and leverage available discounts, optimizing cash flow for the organization.
• Process Expenses: Systematically review credit card statements and out-of-pocket expense reports, verifying proper coding and obtaining all required approvals. Accurately prepare and post corresponding monthly journal entries for these expenses.
• Support Month-End Close: Prepare a variety of journal entries and conduct thorough account reconciliations for critical balance sheet accounts, including prepaid expenses, accrued expenses, and interdepartmental allocations, as well as other assigned accounts.
• Ensure Compliance & Audit Readiness: Prepare annual 1099 reports and filings in accordance with regulations. Oversee fixed asset records to ensure proper accounting and reporting. Assist proactively with the preparation of essential schedules and documentation required for the annual audit and tax returns.
• Foster Communication & Process Improvement: Respond to routine financial inquiries accurately and promptly. Collaborate individually and on cross-functional teams to identify and implement improvements in financial processes and systems.

The Must-Haves
• Background: A Bachelor of Arts or Science degree in Accounting or Business Administration with an emphasis in accounting, or an acceptable equivalent. Candidates should possess strong foundational knowledge of Generally Accepted Accounting Principles (GAAP) and current accounting rules and regulations.
• Experience: Demonstrated strong knowledge of Generally Accepted Accounting Principles (GAAP) and current accounting rules and regulations. Proven proficiency in using the most current versions of Windows and Microsoft Office suite, including Word, Excel, and PowerPoint.
• Skills: Robust analytical capabilities to interpret financial data and resolve discrepancies. Excellent computer skills for efficient data processing and reporting. Strong written and oral communication skills, including the ability to resolve conflicts professionally and effectively.
• Bonus: A commitment to fostering diversity and the proven ability to work collaboratively and effectively with individuals from diverse backgrounds and with varying abilities.