Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Texas Measurements Inc

The Tone:
This is a full-time, remote role at Texas Measurements Inc. The company specializes in providing high-quality strain gages, transducers, and instruments for experimental stress analysis to customers across diverse industries. These products, manufactured by TML in Japan, are globally recognized for their quality and reliability. This Accounts Payable Specialist position is crucial for managing the daily financial transactions, ensuring accurate and timely payments to vendors, and maintaining robust financial records. Your work directly contributes to the operational stability of a company committed to technical excellence and customer support, making it a specialized and stable environment for a finance professional.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote – United States

• Mission: This role is responsible for ensuring the accuracy and timeliness of all accounts payable activities to maintain financial integrity and operational efficiency.
• Tech Stack: QuickBooks, MS Excel, ERP systems, billing systems

What You’ll Actually Do
• Invoice Processing: Process vendor invoices and verify their accuracy against purchase orders and contracts.
• Payment Management: Ensure timely payments to vendors while adhering to established company policies.
• Record Keeping: Maintain comprehensive vendor records and prepare accounting journal entries for posting to the general ledger.
• Financial Reconciliation: Reconcile accounts, process employee expense reports, and assist with month-end closing procedures.
• Discrepancy Resolution: Identify and resolve invoice and payment discrepancies by collaborating with internal teams and vendors.

The Must-Haves
• Background: Minimum qualification includes foundational knowledge of accounts payable processes, bolstered by strong Accounting and Finance skills. While an associate or bachelor’s degree in Accounting, Finance, Business, or a related field is preferred, equivalent relevant experience demonstrating this core domain knowledge is also valued.
• Experience: Candidates must demonstrate practical experience with Journal Entries (Accounting) and general ledger postings to ensure accurate financial record-keeping. Proficiency in managing Expense Reports, encompassing verification, coding, and strict adherence to company policies, is also required. Additionally, a track record of applying solid analytical skills to identify and resolve discrepancies, thereby supporting continuous process improvements, is essential for this role.
• Skills: Essential skills include meticulous attention to detail and strong organizational abilities to manage multiple tasks efficiently in a remote setting. The role also demands effective written and verbal communication skills to foster successful collaboration with cross-functional internal teams and external vendors alike. The ability to work independently and maintain consistent accuracy in financial operations is key.
• Bonus: Beneficial qualifications include hands-on experience with accounting software, such as QuickBooks or similar platforms, and strong proficiency in MS Excel for financial data management. Familiarity with basic ERP or billing systems will also be advantageous. An associate or bachelor’s degree in Accounting, Finance, Business, or a related field is preferred, further strengthening a candidate’s profile.