Accounting Clerk

Job Description

Accounting Clerk | Highgate

The Tone:
This is a full-time, hourly role at Highgate, located in Miami, FL. Highgate is a leading real estate investment and hospitality management company with a global portfolio of over 400 hotels and $15 billion in assets under management. As an Accounting Clerk, you will play a crucial role in maintaining the financial integrity of operations by ensuring accurate and timely processing of payroll, cash transactions, and accounts receivable functions. Your efforts will directly support efficient hotel operations and guest satisfaction within this forward-thinking hospitality company.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Miami, FL

• Team: Reports to Accounting Manager
• Mission: To ensure accurate and timely completion of payroll processing, cash handling, accounts receivable processing, and collections.
• Tech Stack: Windows, Company approved spreadsheets, word processing

What You’ll Actually Do
• Payroll Management: Utilize and maintain the time and attendance system to process daily, weekly, bi-weekly, semi-monthly, and monthly payroll, accurately verifying all input and output information, and recording miscellaneous earnings/deductions.
• Cash Operations: Retrieve and process all deposits according to hotel standards, maintain an adequate supply of cash/change for all departments, prepare daily, monthly, and yearly Cash Over/Short reports, and issue, redeem, and audit cashier banks with proper documentation.
• Accounts Receivable & Credit: Assist the sales effort by establishing customer credit in line with company policies, which includes application processing, reference checks, credit limitation, and managing direct billing lists, while also providing customers with accurate and timely invoices and statements.
• Collection Process Execution: Maintain an efficient collection process through an organized filing and tracing system, issuing necessary letters, actively monitoring returned checks and charge backs, performing collection calls, and accurately preparing bad debt write-offs.
• Financial Compliance & Reporting: Monitor the guest ledger, advance deposit ledger, and other related ledgers to ensure proper internal control, prepare and communicate financial reports by Highgate Hotels’s required due dates, and keep management informed of any unusual financial occurrences or deviations from policy.

The Must-Haves
• Background: Requires a High School diploma or equivalent, with a strong preference for candidates who have completed college courses in an associate field.
• Experience: Must be proficient in Windows, company-approved spreadsheets, and word processing applications, with related experience in a hotel or a similar field being preferred.
• Skills: Demonstrated proficiency in managing payroll processes, handling cash transactions, processing accounts receivable, and executing collection procedures. Essential skills also include effective verbal and written communication with all levels of staff and guests, the ability to multitask and prioritize to meet deadlines, and maintaining confidentiality.
• Bonus: Prior experience specifically within a hotel or related hospitality field, along with college-level accounting or business coursework.