Accounts Payable Specialist

Job Description

Accounts Payable Specialist | A Helping Hand Renovation LLC

The Tone:
This is a full-time, remote role at A Helping Hand Renovation LLC, a company dedicated to providing renovation services. This pivotal position ensures the accuracy and organization of all accounts payable activities, directly supporting the financial health and operational efficiency of the company. The Accounts Payable Specialist is responsible for the meticulous execution of financial tasks, thorough documentation, and the timely processing of all assigned work, ensuring that financial records are always precise and up-to-date. Strong performance in this role hinges on consistent accuracy, clear and comprehensive documentation, and the dependable completion of all assigned financial responsibilities.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote – United States
• Pay: $52000–$62000 yearly
• Mission: This person ensures accurate execution, organized documentation, and timely completion of assigned accounts payable work.
• Tech Stack: Microsoft Excel

What You’ll Actually Do
• Reconcile Accounts: You will assist with various account reconciliations, carefully investigating and resolving any routine discrepancies to ensure financial records are balanced and accurate. This involves detailed review to maintain the integrity of our financial data.
• Verify Invoices: You will rigorously review incoming invoices and all accompanying supporting documentation to confirm their completeness and accuracy, ensuring all details meet company standards before processing. This step is critical for preventing errors and fraud.
• Match Records: Before any invoice is processed for payment, you will meticulously compare its details with available supporting records, such as purchase orders or receipts, to ensure proper authorization and alignment. This ensures timely and correct payments are made.
• Request Information: You will proactively communicate, clearly and concisely, with vendors or internal departments when additional invoice or vendor information is required. Your effective communication ensures that processing delays are minimized.
• Manage Payments: You will accurately enter all accounts payable information into our systems and diligently maintain organized payment records. This responsibility ensures that all financial transactions are meticulously documented and readily accessible for future reference and audits.

The Must-Haves
• Background: Entry-level professional with a foundational understanding of accounts payable principles and the typical workflows involved in invoice processing. This includes knowing the steps from receipt of an invoice through to payment approval and recording.
• Experience: Demonstrated comfort and practical familiarity with performing financial reconciliations and managing various types of financial records. This role requires someone capable of handling sensitive financial data carefully and consistently.
• Skills: Proficiency in Microsoft Excel for data entry and analysis, combined with a knack for organized communication. Essential skills also include dependable follow-through on tasks, a strong attention to numerical accuracy for all transactions, and meticulous documentation practices to maintain clear audit trails.