Accounting Assistant

Job Description

Accounting Assistant | Robert Half

The Tone:
This is a potential contract, temporary, or permanent placement role with Robert Half, located in Charlotte, North Carolina. Robert Half is the world’s first and largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at great companies. This Accounting Assistant position is crucial for supporting daily financial operations, ensuring the organization’s payables, receivables, and account records are accurately maintained while helping the team meet reporting and month-end deadlines.

The TL;DR
• Role: Early Career
• Type: Contract, Temporary, or Permanent
• Location: In-person Charlotte, NC

• Mission: This person organizes and maintains financial records to ensure accurate payables, receivables, and timely reporting for daily financial operations.
• Tech Stack: QuickBooks, accounting systems

What You’ll Actually Do
• Accounts Payable Management: Oversee the complete accounts payable cycle, encompassing invoice review, accurate transaction entry, and the meticulous maintenance of vendor payment records.
• Reporting & Vendor Relations: Generate and distribute comprehensive monthly remittance reporting while promptly responding to vendor inquiries regarding payments, outstanding items, and related account matters.
• Discrepancy Resolution: Proactively investigate billing and payment inconsistencies, ensuring prompt resolution of account issues to maintain accurate vendor and customer balances.
• Payment & Receipt Processing: Provide essential support for diverse payment processing activities, including vendor disbursements, passthrough transactions, client fund transfers, and accurately apply incoming customer payments and cash receipts.
• Month-End & Audit Support: Reconcile general ledger accounts, prepare journal entries, assist with all month-end accounting tasks, and provide documentation for audit readiness, 1099 preparation, and special reporting.

The Must-Haves
• Background: Entry-Level. Foundational knowledge in both accounts payable and accounts receivable activities within a detail-oriented setting.
• Experience: Practical experience with invoice processing, payment posting, and account reconciliation procedures. Proficiency with QuickBooks and comfort using accounting systems for data entry and record maintenance.
• Skills: Strong attention to detail with the ability to identify and resolve discrepancies accurately. Effective written and verbal communication skills for interacting with vendors, customers, and internal teams. Ability to manage multiple priorities, meet deadlines, and maintain organized financial documentation.