Accounts Payable Specialist

Job Description

Accounts Payable Specialist | A Full Renovation LLC

The Tone:
This is a full-time Accounts Payable Specialist role at A Full Renovation LLC, offering the flexibility of working remotely from anywhere within the United States. In this crucial position, you will be directly responsible for the accurate and organized processing of all payable activities, which forms the bedrock of our financial integrity. Your commitment to meticulous detail, ability to manage information independently, and clear communication of progress will be paramount to ensuring our financial records are precise and up-to-date. This role is essential for fostering strong vendor relationships and guaranteeing the smooth, reliable completion of financial transactions, directly contributing to the company’s overall operational efficiency and financial stability.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote – United States
• Pay: $51000–$60000 yearly
• Mission: Ensure the accuracy, clear documentation, and reliable completion of all accounts payable responsibilities, contributing to the company’s financial health and efficient operations.

What You’ll Actually Do
• Maintain Documentation: Establish and maintain comprehensive documentation that fully supports all accounts payable activity, ensuring records are audit-ready and easily accessible for reference.
• Review Invoices and Support: Conduct thorough reviews of all incoming invoices and their corresponding supporting documentation to verify accuracy, appropriate approvals, and compliance with company purchasing policies.
• Request Information: Proactively identify and request any additional invoice or vendor information needed to ensure complete and accurate processing, resolving ambiguities swiftly.
• Assist with Reconciliations: Provide dedicated assistance with financial reconciliations, meticulously researching and resolving any discrepancies found in payment records or vendor statements.
• Compare Details with Records: Systematically compare the details on invoices with existing supporting financial records to confirm consistency, prevent duplicate payments, and uphold the integrity of financial data.

The Must-Haves
• Background: Entry-Level. Ideal candidates will possess a foundational understanding of core accounts payable workflows, encompassing the entire lifecycle from invoice receipt and verification to payment processing, along with general principles of accurate financial record management.
• Experience: Demonstrated comfort and proficiency in utilizing Microsoft Excel for various financial tasks, including data entry, basic analysis, and tracking. Practical experience with performing or assisting in financial reconciliations and a proven capability to handle sensitive financial records with an unwavering commitment to precision and confidentiality are also required.
• Skills: Strong comfort level with Excel for efficient data handling and financial organization; exceptional organizational skills specifically applied to communication and ensuring thorough follow-through on all assigned tasks; a clear and practical understanding of standard accounts-payable workflows and best practices; a developed ability to methodically investigate and effectively resolve routine financial discrepancies; and the critical capacity to manage and handle all financial records with the utmost care, accuracy, and attention to detail.