Accounts Payable Clerk

Job Description

Accounts Payable Clerk | Smart Offices and Smart Homes

The Tone:
Smart Offices & Smart Homes, Inc. delivers advanced automation technology to homes and businesses, making complex systems easy to use and understand. The company specializes in customized solutions for lighting, audio and video, HVAC, security systems, and home theater experiences, serving both retrofit projects and new construction with visually intuitive, user-friendly systems. This full-time, on-site Accounts Payable Clerk role, based in Mason, MI, is critical for maintaining accurate financial records and ensuring the smooth, timely payment of vendor invoices. By supporting efficient financial operations, this position directly contributes to the company’s client-focused approach and long-term satisfaction.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Mason, MI

• Mission: Own timely and accurate processing of vendor invoices and maintenance of financial records to support the company’s operational efficiency and vendor relationships.
• Tech Stack: Accounting Software, Microsoft Excel

What You’ll Actually Do
• Invoice Processing: Process vendor invoices by diligently verifying their accuracy against corresponding purchase orders and contracts.
• Payment Management: Ensure all vendor payments are made in a timely manner, strictly adhering to established company policies and procedures.
• Financial Reconciliation: Reconcile vendor statements and proactively investigate and resolve any discrepancies related to invoices or payments.
• Record Keeping: Maintain comprehensive and organized financial records and documentation for all accounts payable transactions.
• Financial Support & Communication: Assist with month-end closing activities and communicate regularly with vendors and internal teams regarding billing inquiries, approvals, and payment status, while supporting continuous process improvement and financial controls.

The Must-Haves
• Background: Entry-Level. High school diploma or equivalent is required, coupled with a strong foundation in Finance and Accounting, including a basic understanding of general ledger and accounts payable processes.
• Experience: Hands-on experience with invoicing, encompassing invoice entry, verification, and reconciliation. Previous experience in an accounts payable or a similar accounting support role is preferred.
• Skills: Demonstrated proficiency with Accounting Software and related tools used for invoice processing and payment management; effective communication skills for clear interaction with vendors, internal teams, and management; high attention to detail, accuracy, and strong organizational skills for handling numerical data and documentation; ability to prioritize multiple tasks, consistently meet deadlines, and work reliably within an on-site team environment; familiarity with Microsoft Excel and other essential office productivity tools.
• Bonus: Additional coursework or certification in accounting or finance.