Accounts Receivable Coordinator

Job Description

Accounts Receivable Coordinator | Mathematica

The Tone:
This is a full-time role at Mathematica, a 100 percent employee-owned company that applies expertise at the intersection of data, methods, policy, and practice to improve well-being globally. Mathematica collaborates with public- and private-sector partners, translating big questions into deep insights to guide decisions in policy areas like health, education, and employment. This role is crucial for ensuring the smooth and timely completion of all billing and collection functions, directly supporting the company’s financial health and operational efficiency.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Not specified
• Pay: $45000–$58000 yearly
• Team: Works with the Billing Manager, Billing Coordinators, and project teams.
• Mission: Owns the preparation, processing, monitoring, and follow-up of client invoices and outstanding receivables to ensure timely payment.
• Tech Stack: Deltek Costpoint (preferred), Excel, Word, Microsoft Office

What You’ll Actually Do
• Invoicing: Prepare and reconcile monthly invoices for federal government and private clients, adhering to specific contract requirements.
• Annual Billing: Generate annual invoices related to Indirect Cost Rate Variances.
• Account Reconciliation: Reconcile unbilled receivables balances and review accounting reports and records against original source documents.
• Collections & Follow-up: Manage the accounts receivable aging process and follow up with clients to ensure timely payment.
• Client Support: Answer inquiries and investigate questions from both internal project teams and external clients regarding billing and receivables.

The Must-Haves
• Background: An Associate’s degree in Accounting is required, indicating a foundational understanding of accounting principles.
• Experience: Minimum of one year working within a business environment, specifically handling financial tasks.
• Skills: Strong organizational skills, meticulous attention to detail, excellent written and verbal communication abilities, and proficiency with Excel, Word, and Microsoft Office.
• Bonus: A Bachelor’s degree is preferred, along with knowledge of Deltek Costpoint and experience in a job-costing or basic project accounting environment.