Accounting Assistant

Job Description

Client Accounting Administrator | Ashurst Perkins Coie

The Tone:
This is a full-time, remote role at Ashurst Perkins Coie, based out of Washington state. Ashurst Perkins Coie is a leading legal firm dedicated to delivering exceptional client experiences. This position is vital for maintaining financial accuracy, supporting strategic decisions, and ensuring the smooth operation of client billing and accounting processes.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Remote, Washington
• Pay: $86000–$129530 yearly
• Team: Finance team
• Mission: Administer the preparation of billing statements for the firm’s top-tier clients and ensure billing issues are resolved accurately and timely.
• Tech Stack: Excel, Word, Adobe, 3E, Legal Tracker, TyMetrix 360

What You’ll Actually Do
• Billing Administration: Manage the full-cycle billing process for a diverse client portfolio, ensuring accurate invoice preparation, billing adjustments, and compliance with firm policies and client Outside Counsel Guidelines (OCGs). This includes reviewing billing narratives, validating time entries and expenses, and resolving discrepancies to maximize billing accuracy and efficiency.
• Client & Vendor Liaison: Serve as a liaison between parties, processing electronic invoices, rates, budgets, and accruals while partnering with attorneys, clients, and vendors to resolve billing issues and invoice rejections. Maintain positive contact with clients and observe confidentiality of client matter issues.
• Financial Reporting & Analysis: Develop and deliver insightful financial and operational reports, dashboards, and executive-level analytics. Leverage advanced reporting tools, spreadsheets, databases, and data visualization software to analyze trends, forecast financial performance, and transform complex data into actionable business intelligence for firm leadership and key committees.
• Accounts Receivable & Collections: Oversee accounts receivable and collections by tracking outstanding balances, maintaining accurate billing records, and driving timely payment resolution. Collect outstanding accounts and prepare financial reports as necessary.
• Matter Intake & Rate Management: Manage new client and matter intake by reviewing records for accuracy and ensuring seamless onboarding and processing. Collaborate annually with the Pricing team to develop billing rates, maintain timekeeper data, and support client pricing strategies with accurate, timely information.

The Must-Haves
• Background: Requires a Bachelor’s degree coupled with good knowledge of timekeeping, accounts payable and receivable bookkeeping, and collection procedures, specifically within the legal environment. Familiarity with insurance work is also required.
• Experience: Minimum of 5-plus years of relevant administrative and general billing experience. This includes experience with various e-billing platforms such as Legal Tracker and TyMetrix 360, with experience using 3E being a plus.
• Skills: Strong command of the English language, including excellent spelling, grammar, punctuation, form, and style. Demonstrated research and analytical skills are essential for problem-solving and recommending solutions to complex problems, complemented by excellent organizational skills for prioritizing workload, and good knowledge of Excel, Word, and Adobe software.
• Bonus: Prior experience specifically in legal billing is recommended.