Accounts Payable Specialist

Job Description

Accounts Payable Clerk | HMSA

The Tone:
This is a full-time role at HMSA, operating in a hybrid work environment for individuals residing in Hawaii. As an Accounts Payable Clerk, you will play a vital role in the company’s financial operations by processing invoices and check requests from both vendors and internal business units. Your work ensures that all financial transactions, including expense reports, payments, and journal entries, are recorded accurately and submitted promptly, adhering strictly to HMSA’s financial standards and guidelines.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Hawaii
• Pay: $42000–$60500 yearly
• Mission: Ensuring accurate and timely financial record-keeping by processing invoices, payments, and expense reports for HMSA.
• Tech Stack: Dynamics GP, Certify, CentreSuite, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook

What You’ll Actually Do
• Invoice and Check Request Processing: Manage the prioritization and processing of approved invoices and check requests, ensuring adherence to established payment terms and company policies. This includes navigating financial systems like Dynamics GP, Certify, and CentreSuite, verifying approver authority levels, and ensuring that cost centers and charge amounts are properly authorized. You will also follow up with requestors for necessary approvals and validate vendor IDs and payment methods on smart connect templates for accurate upload and posting, meticulously verifying completed data against original requests.
• Expense Report Administration: Provide support in the comprehensive processing of employee expense reports, contributing to timely and accurate reimbursement procedures.
• Payment Execution Support: Assist with critical payment execution tasks, including the physical printing of checks, maintaining a detailed and accurate check log, and managing the distribution of email remittances to vendors.
• Journal Entry Assistance: Provide support in the accurate and timely recording of various journal entries, contributing to the integrity of financial records.
• Document Management and Inquiry Resolution: Conduct thorough research to investigate and resolve inquiries from internal and external customers concerning payment processing, and assist with the systematic upload of financial documents into the Documentum system.

The Must-Haves
• Background: Entry-level, requiring a high school diploma or GED with foundational knowledge in accounts payable.
• Experience: A minimum of six months of dedicated experience in an Accounts Payable function.
• Skills: Effective verbal and written communication, 10-key by touch proficiency, basic proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).