Administrative Services Manager

Job Description

Administrative Coordinator I-Health (Office of the General Counsel) | Medical University of South Carolina

The Tone:
This is a full-time, regular employee role at the Medical University of South Carolina, located in South Carolina, USA. The Medical University of South Carolina is a comprehensive academic medical center dedicated to patient care, education, and research. This position within the Office of the General Counsel is crucial for coordinating a wide array of administrative, business management, and support activities, ensuring the smooth and compliant operation of legal affairs. The role supports the effective management of fiscal resources and personnel coordination, directly contributing to the overall efficiency and success of the institution’s legal functions.

The TL;DR
• Role: Full Time
• Type: Regular
• Location: In-person, South Carolina, USA

• Team: Legal Affairs (Office of the General Counsel)
• Mission: Coordinates general administrative, business management, and support activities to ensure efficient operation, fiscal management, and personnel coordination for the Legal Affairs division.

What You’ll Actually Do
• Administrative Coordination: Orchestrate a wide range of general administrative, business management, and essential support activities, which may include overseeing procurement, supply services, and auxiliary services, all for the Office of the General Counsel.
• Fiscal Management: Develop, monitor, and ensure strict compliance with annual budgets, providing expert consultation to program personnel regarding fund availability and the meticulous preparation of funding requests.
• Confidential Investigations: Lead and conduct confidential investigations and complex special assignments, meticulously preparing and maintaining specialized records and detailed reports as required.
• Policy Consultation: Establish new administrative policies and procedures and provide critical consultation on existing ones, ensuring consistent application and operational efficiency across the division.
• Personnel Coordination: Coordinate all personnel activities for the Legal Affairs division, department, or facility, serving as a primary and knowledgeable resource person on all relevant personnel policies and procedures.

The Must-Haves
• Background: Candidates must possess foundational knowledge in business management, public administration, or administrative services. This can be evidenced by a high school diploma or a bachelor’s degree in a relevant field.
• Experience: A minimum of four years of relevant experience in business management, public administration, or administrative services is required if the candidate holds a high school diploma. Alternatively, two years of experience in these same fields is required for candidates possessing a bachelor’s degree.
• Skills: Demonstrated proficiency in budget development and monitoring, establishing administrative policies, conducting confidential investigations, coordinating personnel activities, and maintaining specialized records and reports.