Accounting Intern

Job Description

Intern – Accounting | Wharton-Smith, Inc.

The Tone:
This is a paid part-time internship at Wharton-Smith, Inc., located in Sanford, FL. Wharton-Smith is a company known for delivering essential community infrastructure, including clean water systems, state-of-the-art schools, fire and police stations, recreational parks, sports arenas, and themed attractions. This role offers an opportunity to make a tangible difference in building communities by providing critical accounting support. The intern will contribute to ensuring financial transactions comply with policies and maintaining accurate records for construction projects.

The TL;DR
• Role: Internship
• Type: Part-time
• Location: In-person, Sanford, FL
• Mission: This role supports the accounting staff by processing financial transactions, maintaining project records, and ensuring compliance, directly contributing to the company’s community-building initiatives.
• Tech Stack: Microsoft Excel, Outlook

What You’ll Actually Do
• Compliance & Verification: Verify that financial transactions comply with established company policies and internal procedures to ensure operational integrity.
• Invoice & Payment Processing: Accurately enter invoices and pay applications into the system for approval, and prepare vendor payments and remittances for mailing, online, or phone processing.
• Record Management: Maintain comprehensive project-related records, which include contracts and change orders, and manage corporate credit card accounts for the division office.
• Vendor & Internal Communication: Respond professionally to accounts payable inquiries from both vendors and internal customers, fostering clear verbal and written communication with employees, vendors, and owners.
• Financial Monitoring & Analysis: Analyze vendor accounts for discrepancies or issues, and continuously monitor accounts payable to ensure all payments are accurate and timely.

The Must-Haves
• Background: Entry-Level. Candidates should possess or be developing strong construction accounting and administrative support skills.
• Experience: No specific years required. Practical experience or a demonstrated ability to perform general administrative responsibilities, including managing phone calls and email correspondence.
• Skills: Proficient in Microsoft Excel and Outlook for data management and communication; Excellent analytical, organizational, and problem-solving capabilities; A consistent ability to maintain a high level of accuracy in all tasks.