Accounting Specialist

Job Description

Accounting Specialist | National Logistics Service (NLSfreight)

The Tone:
This is a full-time role at National Logistics Service (NLSfreight). NLSfreight is a logistics brokerage committed to providing comprehensive transportation solutions by combining human expertise with advanced software resources. This role is vital to supporting the daily financial operations, assisting the accounting department with essential Accounts Receivables, Accounts Payables, and Billing tasks within a busy logistics environment. The Accounting Specialist contributes directly to maintaining accurate financial records and ensuring smooth billing and payment processes for customers and carriers.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person

• Team: Accounting Team, reporting to the Accounting Manager.
• Mission: To support the accounting department by performing essential Accounts Receivables, Accounts Payables, and Billing tasks to maintain financial accuracy.
• Tech Stack:

What You’ll Actually Do
• Accounts Payable Processing: Review and accurately process all incoming vendor invoices, reconciling them with load information to ensure all documentation is complete and rates match total amounts, and maintain updated vendor files as needed. This includes assisting with daily payables, processing and aging payables for vendors, and supporting weekly check runs.
• Billing Operations: Generate and analyze billing reports to identify items ready for processing, verify that all billing requirements are met for invoicing, and accurately process and post daily invoices within the financial software.
• Invoice and Request Resolution: Actively research, communicate, and resolve any discrepancies found in invoices with vendors or agents, and address invoice disputes by collaborating with internal Accounts Receivable and Billing departments. This also involves fielding incoming emails and calls to the AP department regarding various requests or issues.
• Accounts Receivable Support: Assist the Accounts Receivable department and agents by monitoring customer requests, reconciling account discrepancies, and processing customer invoice adjustments (credits and debits as approved by a supervisor) while maintaining a thorough audit trail. This also involves reconciling customer payments received, obtaining proper remittance details as needed, and sending weekly statements.
• Payroll and Financial Assistance: Provide direct support in the weekly processing of payroll and commission for employees, contributing to the broader financial operations of the company while adhering to daily and weekly performance metrics.

The Must-Haves
• Background: A college degree is required, ideally in accounting or a related financial field, for this entry-level professional role.
• Experience: Entry-level professional experience, or equivalent working experience, is preferred in accounting functions, particularly within Accounts Payable, Accounts Receivable, or Billing environments.
• Skills: Demonstrated proficient knowledge with Microsoft Excel and a general understanding of accounting principles are essential. The role also requires strong detail orientation and the ability to effectively multi-task across various financial responsibilities.
• Bonus: Possessing quick learning skills and a self-motivated approach to maintaining daily and weekly goals are highly valued for success in a busy work environment.