Accounting Assistant

Job Description

Accounting Assistant | Thomas J. Henry Law

The Tone:
This is a full-time role at Thomas J. Henry Law, requiring an in-person presence within one of the firm’s offices. Thomas J. Henry Law is a legal firm dedicated to obtaining significant results for its clients, offering an environment that fosters career growth. This role is vital in maintaining the financial accuracy and operational efficiency of the firm by meticulously managing transactions and financial records.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person

• Mission: To ensure financial accuracy, compliance, and efficient processing of transactions, supporting the firm’s accounting functions across all offices.
• Tech Stack: Microsoft Office (Word, Excel, PowerPoint), bookkeeping software, Salesforce, QuickBooks

What You’ll Actually Do
• Transaction Processing: Process, record, and update the ledger for various financial transactions, including client disbursements, commissions, and payments to medical providers/vendors.
• Financial Record Management: Create and maintain meticulous records, spreadsheets, and files to ensure accurate, organized, and compliant financial documentation.
• Audit & Compliance Support: Assist with internal audits, resolve discrepancies when discovered, and ensure compliance with established internal control procedures and documentation.
• Payment & Deposit Management: Prepare and issue operating checks for all firm offices and client disbursements, in addition to processing deposits and reconciling accounts.
• Reporting & Budget Assistance: Contribute to the preparation of budgets and reports, ensuring the review of all final breakdowns for accuracy and completeness.

The Must-Haves
• Background: An Associate’s degree in a related field is preferred, complemented by relevant work experience and a solid understanding of basic Accounting principles.
• Experience: Proficiency in Microsoft Office (Word, Excel, and PowerPoint) is required, along with strong typing skills and experience using a variety of office equipment. Candidates must pass a criminal background check.
• Skills: Excellent attention to detail, effective record keeping, superior customer service, strong verbal and written communication, and exceptional time management skills are essential.
• Bonus: Experience with Salesforce (or other CRM) is a plus, and proficiency with QuickBooks and other bookkeeping software is preferred.