Accounting Clerk

Job Description

Accounting Clerk | PennEngineering®

The Tone:
This Accounting Clerk role at PennEngineering® is located in Tonawanda, New York. As a key member of our accounting team, this position is crucial for ensuring the accurate and timely processing of accounts payable and accounts receivable transactions. The role also involves maintaining precise financial records, diligently researching any discrepancies, and providing essential support for daily cash management activities.

The TL;DR
• Role: Early Career
• Location: In-person, Tonawanda, NY
• Mission: This role is critical for ensuring the accurate and timely processing of financial transactions, maintaining robust financial records, and supporting effective cash management.
• Tech Stack: ERP/financial systems (JD Edwards +), Microsoft Excel

What You’ll Actually Do
• Customer Account Management: Post daily customer deposits and payments accurately, reconcile customer accounts, and investigate payment discrepancies.
• Collection & Resolution: Perform collection activities, including contacting customers about outstanding balances, short payments, and billing issues, and collaborating with internal departments to resolve concerns.
• Vendor Invoice Processing: Process vendor invoices, ensure accurate and timely posting, and perform 3-way matching of purchase orders, receiving documents, and invoices.
• Discrepancy Research & Communication: Research and resolve invoices, pricing, and quantity discrepancies, communicating with vendors regarding invoice status, payment inquiries, and account differences.
• Financial Support & Improvement: Maintain vendor records, support audits, reporting, and special accounting projects, and contribute to continuous improvement of AP and AR processes.
• Inbox Management: Monitor and maintain Accounts Payable and Accounts Receivable email inboxes, ensuring customer and vendor inquiries are addressed promptly and routed appropriately.

The Must-Haves
• Background: Entry-Level. High school diploma or equivalent required with basic knowledge of accounting principles and procedures.
• Experience: 3 years of experience in an accounting related position, specifically with high-volume invoice processing.
• Skills: Strong attention to detail and ability to maintain accuracy in a deadline-driven environment; excellent verbal and written communication skills; strong problem-solving, critical-thinking, and decision-making abilities; ability to handle confidential information with discretion; ability to work independently while collaborating effectively within a team environment.
• Bonus: Associate degree in accounting or finance preferred; experience with ERP/financial systems (JD Edwards +) and Microsoft Excel preferred.