Accounting Administrator

Job Description

Accounting Administrator | RIVO Holdings, LLC

The Tone:
This is a full-time role at RIVO Holdings, LLC, located in San Diego, CA. RIVO Holdings is a company dedicated to fostering a culture of growth and collaboration, built on values of Respect, Integrity, Value, and Opportunity. The Accounting Administrator provides crucial administrative and operational support to the Accounting department, ensuring financial records, communications, and routine accounting processes are managed accurately and efficiently. This position is ideal for an early-career accounting professional eager to build a strong foundation in corporate accounting.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, San Diego, CA
• Pay: $22–$28 hourly
• Team: Supports the Accounting department and team.
• Mission: Ensures accurate and efficient management of financial records, communications, and routine accounting processes.
• Tech Stack: Microsoft Excel, Outlook, Microsoft Office applications, QuickBooks or other accounting software

What You’ll Actually Do
• Manage incoming financial correspondence: Open, sort, scan, and distribute accounting mail, invoices, payments, and other financial documents.
• Respond to routine accounting inquiries: Monitor and respond to questions received via Accounting email inboxes, escalating issues as needed.
• Maintain accurate accounting records: Assist with data entry and maintenance of financial records within company systems.
• Support core accounting processes: Help with Accounts Payable, Accounts Receivable, expense reports, and reimbursement requests.
• Verify financial documents: Check account balances, invoices, and supporting documentation for accuracy and completeness.

The Must-Haves
• Background: Bachelor’s degree in Accounting or a related field preferred; this is an early-career role for recent graduates or those completing their final year of study, with a foundational understanding of accounting and bookkeeping principles.
• Experience: Previous accounting internship, bookkeeping, or administrative experience supporting finance functions is preferred.
• Skills: Strong attention to detail, excellent organizational and time management abilities, strong verbal and written communication skills, and proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Bonus: Experience using QuickBooks or other accounting software, a customer service-oriented mindset, and the ability to handle sensitive and confidential information with discretion.