Accounts Payable Specialist

Job Description

Accounts Payable Specialist | TRC Talent Solutions

The Tone:
This is a hybrid role for an Accounts Payable Specialist, located in a Charlotte regional office. TRC Talent Solutions is recruiting on behalf of a company seeking a dedicated professional to join their accounting and finance team. This position is central to the efficient operation of the finance department, playing a crucial role in managing financial transactions and ensuring accurate record-keeping. The specialist will directly support the accounting manager, contributing to accounts payable, general ledger activities, and providing essential internal customer support, thereby maintaining the financial health and operational smoothness of the organization. The role offers a convenient location, a hybrid work schedule, and a competitive salary with excellent benefits.

The TL;DR
• Role: Full Time
• Type: Hybrid
• Location: Hybrid, Charlotte, NC
• Pay: Up to $55000 yearly
• Team: Reports to the Accounting Manager, supporting the accounting and finance team.
• Mission: To efficiently manage full-cycle accounts payable processes, maintain accurate financial records, and provide critical support for general accounting functions and internal stakeholders.
• Tech Stack: QuickBooks (preferred)

What You’ll Actually Do
• Invoice Processing: You will expertly process full-cycle accounts payable, which includes managing all incoming invoices, coordinating timely payments, and accurately recording receipts to ensure financial obligations are met efficiently.
• Record Maintenance: You will be responsible for maintaining accurate and up-to-date vendor and customer records within the accounting system, actively performing research and resolving any discrepancies or issues that arise to ensure data integrity.
• Payment Management: You will prepare and meticulously distribute remittance reports to vendors and stakeholders, while also serving as a primary point of contact to professionally respond to all payment inquiries, providing clear and concise information.
• General Ledger Activities: You will record various journal entries, manage miscellaneous financial transactions, and process funding transfers, alongside performing regular reconciliations of general ledger accounts to ensure balance and accuracy across all financial records.
• Financial Closing Support: You will provide critical assistance during the month-end close processes, support external and internal audits by preparing necessary documentation, and meticulously manage the annual 1099 processing to comply with tax regulations.

The Must-Haves
• Background: An early-career professional, ideally holding a Bachelor’s Degree, with a focus on Accounting, Finance, or a closely related quantitative field, preferred for a strong foundational understanding.
• Experience: A minimum of three years of dedicated and hands-on experience in full-cycle accounts payable functions, demonstrating a proven track record of managing financial transactions.
• Skills: Possess great communication skills, both written and verbal, enabling clear and effective interactions with vendors, internal departments, and the accounting manager.
• Bonus: Prior experience utilizing QuickBooks accounting software is preferred, indicating familiarity with a key tool used in this role.