Accounting Operations Manager

Job Description

Operations Manager | Automated Accounting Services, LLC

The Tone:
This is a full-time operational role at Automated Accounting Services, LLC, supporting the firm’s remote environment. The firm seeks an Operations Manager to critically strengthen its day-to-day functioning and streamline how work gets done. This position is vital for translating conceptual ideas and existing procedures into clear, consistent systems, ensuring both accountability and the smooth execution of recurring tasks across the team. It is an important role for someone who thrives on structure, documentation, and continuous process improvement.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Remote, United States
• Pay: $70000–$90000 yearly
• Team: Reports to firm leadership, collaborating closely with accounting managers and team members across internal operations.
• Mission: To strengthen daily operations, convert abstract ideas and workflows into consistent systems, and ensure key recurring processes run smoothly and accountably.

What You’ll Actually Do
• Systematize Workflows: Transform conceptual ideas, verbal instructions, and existing operational workflows into clearly defined, systematic processes that the team can consistently apply and utilize.
• Optimize Internal Operations: Actively support and enhance the firm’s internal operations to improve overall efficiency and foster greater accountability among team members.
• Document Procedures: Develop and maintain comprehensive documentation for all established procedures, ensuring clarity and accessibility for consistent team reference.
• Manage Workflow Cadence: Ensure that all key recurring workflows, which are essential to the firm’s client service and internal functions, are continuously moving forward and completed on schedule.
• Facilitate Collaboration: Work in close partnership with firm leadership, accounting managers, and other team members to support operational initiatives and align on process improvements.

The Must-Haves
• Background: This is a manager-level operational role, not a director-level position, within a professional services firm. Candidates must have prior experience working inside an accounting, bookkeeping, tax, or similar professional services firm.
• Experience: A clear understanding of the operational rhythm of client service work is essential, including familiarity with month-end deadlines, managing recurring tasks, and the importance of clear communication in a remote work environment.
• Skills: Strong aptitude for implementing and maintaining structure, meticulous documentation practices, diligent follow-through on tasks, and a proactive approach to process improvement are required. The ability to communicate clearly and effectively in a remote setting is also critical.