Executive Assistant

Job Description

Senior Office Assistant | Premier Talent Partners

The Tone:
This is a contract role at Premier Talent Partners, located in San Francisco, CA. Premier Talent Partners is a people-centered recruitment firm specializing in skills-based hiring across various professional fields. This Senior Office Assistant role is crucial for providing comprehensive administrative support to the General Director, ensuring their schedule is meticulously managed, and daily operations of the office run smoothly and efficiently. The position directly contributes to a welcoming environment for staff and visitors while maintaining critical organizational data and communications.

The TL;DR
• Role: Contract
• Type: Full-time
• Location: In-person, San Francisco, CA
• Pay: $30–$35 hourly
• Team: Supports the General Director and collaborates with the Chief of Staff.
• Mission: This person expertly manages the General Director’s schedule, projects, and administrative needs, ensuring seamless office operations.
• Tech Stack: Microsoft Office suite (Word, Excel, PowerPoint, Teams, Outlook), G Suite

What You’ll Actually Do
• Executive Support: Manage the General Director’s schedule, assist in prioritizing ongoing projects and daily tasks, and prepare them for upcoming commitments and responsibilities, ensuring appropriate follow-up.
• Administrative Oversight: Coordinate and manage diverse administrative duties for the Office of the General Director, including processing expense reports, invoicing, and data management.
• Communication & Hospitality: Manage all visitors, telephone calls, and General Director’s mail, facilitate email communication, track donor acknowledgements, and maintain a welcoming office environment.
• Governance Documentation: Update and maintain critical board documents and data, such as committees, rosters, directories, handbooks, and orientation materials.
• Strategic Collaboration: Work closely with the Chief of Staff to ensure a seamless flow of information to and from the General Director, particularly concerning donor meetings, correspondence, and events.

The Must-Haves
• Background: Senior-level administrative support experience with a focus on executive assistance and maintaining a very high level of confidentiality.
• Experience: Demonstrated experience preparing presentation materials for staff and board-level audiences, alongside the ability to work independently, exercise good judgment, and flexibility for some extended hours.
• Skills: Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Teams, Outlook) and G Suite, outstanding written and verbal communication, excellent organizational skills, great attention to detail, and strong interpersonal skills for interacting with diverse stakeholders.
• Bonus: Knowledge of operatic repertoire or the performing arts.