Office Assistant

Job Description

Office Assistant | Robert Half

The Tone:
This is an entry-level, contract-to-permanent opportunity at Robert Half, located in Coconut Grove, Florida. Robert Half is the world’s first and largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at great companies. This role is essential for supporting daily operations, ensuring administrative processes run efficiently, and providing high-level support across the office by coordinating with executives, staff, and external contacts.

The TL;DR
• Role: Early Career
• Type: Contract-to-Permanent
• Location: In-person, Coconut Grove, FL

• Team: Supports executives and broader team
• Mission: To manage schedules, communications, and administrative processes efficiently while providing comprehensive support across the office.
• Tech Stack: Standard office software

What You’ll Actually Do
• Communication: Serve as a central point of coordination for leadership, employees, clients, and outside partners to ensure clear and effective communication.
• Calendar Management: Oversee executive calendars by arranging meetings, resolving scheduling conflicts, and keeping priorities aligned.
• Travel Coordination: Coordinate business travel, lodging, and related logistics for leadership and visiting stakeholders.
• Office Management: Monitor office inventory levels and replenish workplace essentials, including supplies and refreshments, to support uninterrupted operations.
• Document Preparation: Draft, edit, and organize internal and external correspondence, presentations, and other business documents in a clear and consistent format.

The Must-Haves
• Background: Entry-Level. Recent graduate with demonstrated experience in office management, administrative support, or executive support within a business environment.
• Experience: Strong ability to manage calendars, communications, and multiple priorities with accuracy and discretion. Hands-on experience ordering, organizing, and maintaining office supplies and shared workplace inventory. Familiarity with expense reporting, invoice handling, and accounts payable support. Experience handling front desk or receptionist responsibilities in a service-oriented manner.
• Skills: Strong communication skills with the ability to interact effectively with executives, employees, clients, and vendors. Proficiency with standard office software and business correspondence formatting. Strong organizational skills with the ability to follow through on maintenance issues, projects, and administrative deadlines.
• Bonus: Bilingual Spanish is a plus