Administrative Assistant

Job Description

Administrative Assistant | Robert Half

The Tone:
This is a Long-term Contract position with Robert Half, supporting a non-profit organization located in Lathrop, CA. This organization requires diligent administrative support to manage its daily operations effectively. This role is vital for ensuring the seamless daily operations of the non-profit, handling crucial administrative tasks, records management, and front-office support. The Administrative Assistant will be instrumental in maintaining efficient workflows and providing essential coordination for various applications and documents.

The TL;DR
• Role: Early Career
• Type: Long-term Contract
• Location: In-person, Lathrop, CA

• Team: Supports a non-profit team with varied administrative needs.
• Mission: Ensures efficient administrative workflows, accurate record-keeping, and smooth daily office operations for the non-profit.

What You’ll Actually Do
• Permit Coordination: Coordinate the processing and monitoring of various applications and permits, including documentation related to building and transportation requests.
• Records Management: Organize, update, and maintain department records to ensure documents are accurately stored and easy to retrieve.
• Document Preparation: Prepare correspondence, forms, and other business documents based on verbal direction and brief written notes.
• Reporting Support: Compile administrative information and produce routine reports to support departmental activities and tracking needs.
• Front-Office Support: Provide front-desk and general office support, including answering inbound calls and assisting visitors professionally.

The Must-Haves
• Background: Entry-Level. Practical experience with administrative assistance, general office procedures, and receptionist-style responsibilities.
• Experience: At least 2 years of experience in an administrative support, office assistant, or similar role.
• Skills: Ability to answer inbound calls professionally and communicate clearly with internal and external contacts; strong data entry skills with a high level of accuracy and attention to detail; proficiency in preparing documents, maintaining records, and organizing filing systems; ability to manage multiple tasks, prioritize effectively, and meet deadlines in a busy office environment.
• Bonus: Comfortable working in a non-profit setting and supporting a team with varied administrative needs.