Vendor and Contract Coordinator

Job Description

Vendor Coordinator | North LA County Regional Center (NLACRC)

The Tone:
This is a hybrid role at North Los Angeles County Regional Center (NLACRC), located in Los Angeles, CA. NLACRC is a private, non-profit agency dedicated to serving individuals with intellectual and developmental disabilities across the San Fernando, Santa Clarita, and Antelope Valleys, contracted with the State of California. As one of the largest regional centers in California, NLACRC proudly supports individuals from infancy through adulthood. This position plays a pivotal role in the agency’s operations by meticulously managing vendor and contract records, ensuring compliance and the seamless delivery of essential services to the community.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Los Angeles, CA
• Pay: $21.27–$30.06 hourly
• Team: Reports to the Community Services Director and/or Consumer Services Supervisor.
• Mission: To ensure seamless agency operations and compliance by meticulously managing all vendor and contract records.
• Tech Stack: SANDIS, UFS, contract database, rate table, MS Word, PowerPoint, Outlook, Excel.

What You’ll Actually Do
• Vendor Inquiry Management: Receive and screen vendorization inquiries, providing detailed information in accordance with applicable laws and Agency policy, and processing completed applications efficiently.
• Credential Verification & Record Keeping: Verify vendor licenses and credentials, implement tickler systems for periodic review, and notify all concerned parties of approved vendorizations, rate actions, and other critical changes.
• Compliance Analysis: Conduct thorough analysis of vendor applications to ensure full compliance with all applicable statutes, regulations, and internal Agency policies, maintaining the integrity of vendor relationships.
• Contract Lifecycle Management: Receive, track, and monitor the completion status of all vendor contracts, ensuring timely processing and adherence to contractual obligations.
• Database & Reporting Maintenance: Assign vendor numbers, establish and maintain comprehensive paper files and computer databases on all vendors, and update key systems such as SANDIS, UFS, the contract database, and the rate table as needed, while also preparing related memos, reports, and correspondence.

The Must-Haves
• Background: Early-Career professional with a high school education.
• Experience: A minimum of three years of experience in related administrative or office support roles, including basic accounting experience.
• Skills: Strong organizational skills, exceptional attention to detail, proficiency in computer database management and general computer skills including accurate and rapid typing, and the ability to communicate complex information effectively with diverse groups of people.