Office Assistant

Job Description

Office Assistant | Careerscape

The Tone:
This is an entry-level, full-time remote role for an Office Assistant, supporting a client of Careerscape in a fully remote capacity. Careerscape is a staffing and recruiting firm connecting talented professionals with various employers. This role is a prime opportunity for someone early in their career to establish a strong foundation in office administration. You will work with a supportive, established team, making a tangible impact on daily operations.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote, United States
• Pay: $65000–$85000 yearly
• Team: Supportive, established team
• Mission: To support daily administrative operations and ensure efficient workflow for a remote team.
• Tech Stack: Microsoft Office, Google Workspace, virtual collaboration tools

What You’ll Actually Do
• Handle incoming communications: Manage and respond to emails and phone calls in a timely, professional manner.
• Coordinate calendars and meetings: Schedule appointments and coordinate calendars across various teams.
• Organize digital information: Maintain and organize digital files, records, and accurately enter data into internal systems.
• Prepare essential documents: Draft correspondence, memos, reports, and basic presentations.
• Support team logistics: Assist with office supply management, new hire onboarding, and remote team coordination.

The Must-Haves
• Background: Entry-Level. Requires a high school diploma or equivalent.
• Experience: Proficiency with Microsoft Office and Google Workspace is essential.
• Skills: Possess strong written and verbal communication, excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Must be self-motivated with strong time management in a remote setting.
• Bonus: An associate degree is preferred, along with prior experience in an office, internship, or customer service role.