Administrative Assistant – Project Support

Job Description

Project Administrative Assistant | APTIM

The Tone:
This is an onsite administrative role at APTIM Federal Services, located in Linden, NJ. APTIM is a leading professional solutions firm specializing in environmental, sustainability, resilience, and infrastructure solutions for government agencies, commercial, and industrial clients. This role is crucial for ensuring the smooth administrative operation of an existing environmental remediation project, directly supporting the Site Supervisor, Project Quality Control Manager, and Project Health and Safety Lead. By managing essential documentation and administrative tasks, you will contribute to the successful execution and longevity of the project through the end of 2026.

The TL;DR
• Role: Full Time
• Type: Project schedule (4 days/week, 10 hours/day)
• Location: In-person, Linden, NJ
• Pay: $22.12–$36.54 hourly
• Team: Supports Site Supervisor, Project Quality Control Manager, and Project Health and Safety Lead
• Mission: To provide administrative support for project activities, ensuring efficient document control, procurement, tracking, and record keeping at a construction site.
• Tech Stack: Microsoft Office Suite

What You’ll Actually Do
• Support Project Leadership: Provide administrative assistance to the Site Supervisor, Project Quality Control Manager, and Project Health and Safety Lead for project activities.
• Manage Document Control: Oversee document control and maintenance, including filing and retrieving project documents, records, and reports.
• Assist with Procurement: Provide support for procurement activities, equipment tracking, and general local record keeping.
• Coordinate Office Services: Direct office services such as records maintenance, data entry, and computer spreadsheet generation.
• Document Project Progress: Contribute to project progress documentation and maintain various project-related records.

The Must-Haves
• Background: High School Diploma required.
• Experience: 3+ years of relevant administrative experience.
• Skills: Proficiency in Microsoft Office Suite, strong communication and customer service skills.
• Bonus: Previous experience working in a construction type environment.