Legal Secretary

Job Description

Legal Secretary | Fagen Friedman & Fulfrost LLP (F3 Law)

The Tone:
This is an in-person role at Fagen Friedman & Fulfrost LLP, with the location not specified in the listing. F3 Law is an organization dedicated to providing essential legal support to educational institutions and public entities across California, helping them navigate complex legal issues to serve their communities effectively. This role is crucial for ensuring the smooth operation of legal processes, directly supporting multiple attorneys, and contributing to the firm’s mission through highly responsible administrative work.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person, Not specified
• Pay: $38.47–$50.49 hourly
• Team: Supports multiple attorneys
• Mission: Provide essential legal and administrative support to attorneys, ensuring efficient workflow and superior service to the firm and its clients.
• Tech Stack: Microsoft Office Suite, Coyote timekeeping, DMS (iManage), Juralaw

What You’ll Actually Do
• Workflow Management: Collaborate with attorneys and support staff to ensure a seamless workflow and efficient case management.
• Document Handling: Manage files and produce legal documents accurately and promptly.
• E-Filing Expertise: Conduct extensive e-filing procedures in administrative, state, and federal courts.
• Correspondence: Draft, proofread, and edit various forms of correspondence with precision.
• Scheduling & Travel: Oversee multiple calendars, schedule appointments, arrange travel, and prepare expense reimbursements.

The Must-Haves
• Background: High school diploma or GED and a minimum of two years of experience as a litigation secretary, providing support to multiple attorneys.
• Experience: Extensive experience with e-filing in administrative, state, and federal courts, along with legal calendaring using Juralaw or similar electronic court rule programs.
• Skills: In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or comparable software; strong organizational, time management, and communication skills; demonstrated attention to detail and discretion with sensitive information; a proactive, solution-oriented approach to problem-solving.
• Bonus: An Associates or Bachelor’s degree; knowledge of court rules and civil procedures in State and Federal jurisdictions; experience with transactional law and administrative hearing processes.