Litigation Legal Administrative Assistant

Job Description

Litigation Administrative Assistant | Nelson Mullins Riley & Scarborough

The Tone:
This is a full-time role at Nelson Mullins, located in Denver, CO. Nelson Mullins is an Am Law 100 firm with over 1,000 attorneys, policy advisors, and business professionals across numerous offices, having strong roots in the business community. This role is crucial for providing high-level administrative and litigation support to attorneys, ensuring the efficient daily management of practice operations.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person, Denver, CO
• Pay: $70000–$95000 yearly
• Team: Business and Distribution Litigation team
• Mission: Ensure the efficient management of day-to-day practice operations by providing comprehensive administrative and litigation support to attorneys.
• Tech Stack: Microsoft Office, document management systems, billing systems, time entry systems

What You’ll Actually Do
• Prepare and finalize legal documentation: Prepare, revise, and finalize a variety of correspondence, pleadings, and other legal documents with accuracy.
• Manage court filings: Oversee electronic and physical court filings across state and federal jurisdictions, specifically including courts in Colorado, Texas, and California.
• Coordinate logistics and schedules: Arrange depositions, meetings, and travel for attorneys, and meticulously maintain their calendars to ensure smooth operations.
• Facilitate financial administration: Provide support with billing processes, accurate time entry, and detailed expense reporting.
• Oversee matter management: Conduct conflict checks, initiate new client matters, and maintain comprehensive client files, proactively managing deadlines and priorities.

The Must-Haves
• Background: This is a legal administrative support role providing high-level administrative and litigation assistance to attorneys.
• Experience: A minimum of five years of litigation legal administrative experience gained within a law firm environment is required. Proficiency in Microsoft Office, document management, billing, and time entry systems is also essential.
• Skills: Demonstrated strong organizational skills, meticulous attention to detail, and the ability to manage multiple priorities effectively in a collaborative, team-oriented environment.
• Bonus: Preferred experience includes state and federal e-filing, with specific familiarity with Colorado, Texas, and California courts. The ideal candidate will also exhibit excellent judgment, strong communication skills, and a proactive approach to supporting attorneys and contributing positively to the team culture.