Legal Support Specialist – Litigation Support

Job Description

Litigation Assistant | Mintz

The Tone:
This is a full-time role at Mintz, located in Washington, D.C. Mintz is an organization with over 1,500 employees dedicated to providing comprehensive legal services. This position is crucial for enabling the seamless operation of legal practices, ensuring high-quality client service and efficient internal workflows for a team of legal professionals.

The TL;DR
• Role: Experienced Professional
• Type: Full-time
• Location: In-person, Washington, DC
• Pay: $85000–$100000 yearly
• Mission: Ensure efficient and smooth operation of legal workflows, client service, and internal processes for a team of lawyers.
• Tech Stack: InTapp, iManage, Dayforce, Chrome River, Billstream, PACER, state and federal ECF systems, MS Word, Outlook, Excel, PDF tools

What You’ll Actually Do
• Calendar & Travel Logistics: Manage complex calendars, coordinate meetings, and arrange travel for attorneys, proactively resolving conflicts.
• Legal Document Production: Prepare, edit, redline, and proofread legal documents and correspondence with high accuracy and maintain version control.
• Financial & Billing Support: Facilitate timely time entry, assist with prebills, manage expense processing, and finalize monthly billing.
• Litigation & Court Support: Monitor litigation deadlines, assist with drafting pleadings, conduct research, and prepare materials for court filings and discovery.
• Client & Matter Workflow: Support new client/matter intake, conflicts checks, engagement letters, and ensure DMS workspaces comply with firm policies.

The Must-Haves
• Background: Bachelor’s degree and 5+ years of legal or professional services administrative experience, with knowledge of legal terminology, civil procedures, and discovery.
• Experience: 5+ years of legal or professional services administrative experience, including filing documents with courts and other agencies; legal or practice-specific exposure is a plus.
• Skills: Advanced proficiency in MS Word (styles, numbering, cross-references), Outlook, Excel, and PDF tools (combine, bookmark, redact); strong written and verbal communication.
• Bonus: Familiarity with iManage, InTapp, Dayforce, Chrome River, Billstream, PACER, and state/federal ECF systems (or willingness to learn with training).